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Executive Administrator - Volunteer Institutional Engagement (VIE)

This job is no longer available

Atlanta, GA, USA

Habitat for Humanity International (HFHI) is currently seeking a talented professional for the role of Executive Administrator - Volunteer & Institutional Engagement (VIE).

The Executive Administrator will provide full and diversified project and office administrative support, proactively creating systems to efficiently manage the VP's workload. This self-starter will use his or her extensive experience and interpersonal skills to collaborate and negotiate with all levels of the organization on behalf of the VP.

This position will be based at our administrative headquarters located in Atlanta, GA, and requires up to 10% travel.

Areas of Responsibility: 
  • Provide general administrative and technical support.
  • Manage technology, scheduling, and planning of office management needs.
  • In a courteous and timely manner, assess and categorize level of importance of incoming phone calls, emails and mail and make recommendations for action accordingly.
  • Respond to phone calls, emails and mail and research additional information as needed.
  • Make travel/transportation arrangements, compile reports & data collection.
  • Coordinate budget and divisional objectives submission.
  • Provide administrative and technical support to entire division/department as needed.
  • Plan meetings for VP and division/department.
  • Organize meeting logistics and travel.
  • Coordinate agenda and take minutes for meetings and conference calls.
  • Assist with meeting coordination as needed.
  • Proactively assist with projects and special assignments and create systems to effectively manage workflow including writing letters and speeches, newsletters, editing business documents and resources, and reviewing documents and briefing papers with relevant offices.
  • Be flexible to take on last-minute projects as needed.
  • Create systems to manage deadlines and feedback including following up with line managers/directors to ensure that assignments have been completed.
  • Collaborate with internal and external customers.
  • Positively represent the VP when communicating with all levels of the organization, and with external audiences.
  • Garner trust and respect for division/department in order to accomplish goals through superior customer service.
  • Other related duties as assigned by supervisor.
Educational Background: 
Bachelor's degree or equivalent combination of education and experience.
  • Valid Drivers license.
  • Minimum 5 years in an executive administrative assistant or senior-level administrative experience.
  • This proactive self-starter must be flexible, collaborative, and able to multi-task in a fast-paced environment.
  • Must have strong organizational skills and extremely high attention to detail.
  • Must maintain confidentiality of sensitive issues, and be a problem solver.
  • Outstanding people skills and high emotional intelligence in order to proactively anticipate VP's needs, and interact with all levels of the organization and external customers.
  • Needs excellent written and verbal communications skills.
  • Financial skills and knowledge of budget planning desired.
  • The person in this role must be able to articulate clear information to wide range of people.
  • Communications with staff in affiliate and field offices from areas both within and outside the US will be included in this role.
  • Proficient with Microsoft Office Word, Excel, Outlook. and PowerPoint.
  • Ability to multi-task and prioritize is important.
  • Must be able to execute tasks within defined timelines.
  • Must be able and willing to work some evenings/weekends, and travel as needed.

Organization Info

Habitat for Humanity International

Americus, GA, United States
Annual Budget : 
About Us

Habitat for Humanity believes that every man, woman and child should have a decent, safe and affordable place to live. We build and repair houses all over the world using volunteer labor and donations. Our partner families purchase these houses through no-profit, no-interest mortgage loans or innovative financing methods. As a nonprofit, ecumenical Christian ministry that builds with people in need regardless of race or religion, we welcome volunteers and supporters from all backgrounds.

Listing Stats

Post Date: 
Sep 10 2019
Active Until: 
Oct 10 2019
Hiring Organization: 
Habitat for Humanity International