NFI Field Coordinator – UNHCR Project - Arua District

NFI Distribution Planning, Mobilization and Sensitization:

• Take lead in conducting sensitizations at Settlement level; mobilization and sensitization, mop up exercise
• In liaison with the Field Monitors, plan and implement the beneficiary sensitization in close collaboration with Assistant Settlement Commandants (OPM) and donor representatives;
• In liaison with the Field Monitor, prepare distribution plan and share with UNHCR and OPM
• Attend Inter Agency meetings to give feed back and progress reports on NFIs
• Ensure FMs share beneficiary list with Community members for beneficiaries to view and raise any issues arising at least 3 days before the distribution day;
• In liaison with the Field Monitors, ensure that complain cases are compiled, verified and forwarded to the Project Manager for sharing with OPM and UNHCR
• Together with Settlement Commandants, and UNHCR Protection officer ensure that all complaints relating to NFI distributions are addressed in a timely manner.
• Ensure daily, weekly, monthly and quarterly reporting
• Timely preparation of incident report in case of any loss
• Close monitoring and supervision of Field Monitors and Distribution assistants
• Ensure proper management of NFI stock and balance
• Ensure control and management of NFI mini store for only stock returns

NFI Distribution Activities

• Conduct distribution in compliance with WV and donor guidelines and standards;
• Ensure commodity release from the warehouse is done using the approved documentation (approved CRI request note);
• Ensure there is good coordination between warehouse and field teams during dispatch of NFI commodities;
• Supervise FM to ensure that all NFI’s arriving at the NFI distribution point are properly accounted for and properly documented; Supervise FM and ensure that NFI are stacked in an organized manner which facilitates easier counting and distribution;
• Ensure all balances are returned to the warehouse using a goods return note to the Store
• Ensure while NFI’s are loaded on the Trucks are of the correct quality
• Hold monthly meetings with you FM and DA
• Supervise FM and ensure that they conduct pre-distribution meeting to sensitize and inform beneficiaries about NFI ration, and any other issues to be communicated to them. Give beneficiaries an opportunity to ask question for clarification;
• Supervise and advise the FMs in order to ensure that appropriate crowd control measures are in place at the distribution point at all times;
• Supervise FM, DA and ensure that all beneficiaries are processed to receive NFI’s;
• Supervise and advice the FM in order to ensure that there is orderly lining, receiving NFI and sharing of NFI;

Distribution of Materials

• Ensure FMs provide proper accountability of NFI’s distributed at the distribution point;
• Ensure that FM, prepare all necessary forms related to NFI distribution
• Review all forms and reports including the beneficiary distribution list to ensure that they are completely filled and are accurate and approved by relevant staff;