The Project Officer will be providing Admin, cash support to the Team in the project. Position will coordinate continuously with P&C Department for the contract preparation related to the project, organizing meeting and assisting in Cash arrangement.
Areas of Responsibility:
- Collaborates with the Project Managers & field coordinator to timely submission of the Purchase Requests (PRs) from World vision online purchasing system (provision) and follow up the progress.
- Maintain and keep a general record of all completed Procurement dossiers.
- Checks the quality and the right quantities of the materials delivered to the project warehouse from the suppliers.
- Tracking and reporting on all Deliveries from the suppliers.
- Collect GRNs from the receivers in the project site and submit them to the Procurement Department for the timely payment to the suppliers.
- Maintain a Database for the cash activities to keep track of the payments
- Follow up with the Senior cash officer & the project team regarding the Cash advances for the Project activities.
- Develop the standard operation procedures (SOPs) of the project warehouse in addition to manage and maintain the warehouse.
- Conduct a regular physical random warehouse checks of commodities and inventory;
- Insure that goods receiving and issuing activities are carried out with proper approved documentation that are correctly filled in the warehouse.
- Insure proper storage of the project equipment’s, tools & materials.
- Develop & share inventory report with the project manager, project team and field coordinator.
- Manage, Arrange & organize the security guards working shifts.
- adequate information from the right sources.
- Actively contributes to the field security contingency planning and implementation.
- Insure that Fleet Standard Operative Procedure (SOPs) is applied.
- Supervises the drivers’ conduct and train them when needed with support from the Fleet department.
- Insure that the fuel consumptions are monitored and reported for vehicles and generators.
- Develop a maintenance plan for both vehicles and generator in coordination with the fleet department.
- Prepare monthly fleet plan in a close coordination with the project manager & fleet department.
- Reports any issue related to the fleet performance to the fleet department.
- Manage and track equipment / assets inventory including mobiles, laptops, organize regular monthly equipment / assets counts.
- Produces and respects a maintenance plan of the field office
- Insure that the facilities are well maintained and functional.
- Perform other duties/special projects assigned by the Field Coordinator
Educational Background:
Diploma or Bachelor degree or equivalent in related field;
Skills/Experience:
- Excellent detail-orientation skills;
- Good communications skills;
- Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;
- Ability to maintain positive relationships with colleagues,
- Excellent organizational and planning skills;
- Good in English, spoken and written;
- Native in local language;
- Minimum 3 years of experience in logistics and field management with medium business/medium NGO/government agency;
- Demonstrated experience and knowledge of Logistics practices.
- Preferably extensive focused experience of up to 2 years in the industry
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 11 2019
Active Until:
Oct 11 2019
Hiring Organization:
World Vision
industry:
Nonprofit