To manage information in Sponsorship Systems related to RCs on health, education, livelihoods or other projects of the Cluster and ensure compliance to the standards and the partnership requirements to contribute to the well being of children and their communities.
Data management
- Capture on daily basis child monitoring and participation information in Singlestep system so that all registered child information is electronically stored and accessible to stakeholders.
- Use systems and mechanisms to check, and verify the accuracy and completeness of the data and information received from the Volunteers and securely held in the database so that a functional Quality control assurance is existing at ADP level
Management of Sponsorship KPIs
- Ensure proper RC management through monitoring of the sponsorship systems (RC growths, RC (Annual and Semi Annual Monitoring, Reactivations, Drops, Replacements etc.) and communications items (APR and greetingcards, ILs, SLs, sponsor Queries, gifts notification (GN), Farewell letters,) for good coordination with Support offices, sponsors and the GC.
- Timely communication of RCs deaths through the Sponsorship Death Report database for better accountability to sponsors
- Ensure that all Support Office Queries are processed within the standards and time required
- Ensure processing of RC photos for sending to SOs and print the ID card Scanner
- Ensure that all partnership initiatives, the Audit recommendations and evaluation activities are implemented on time as required.
Reporting;
- Generate, Analyze and regularly make reports from Sponsorship Systems concerning the management of the child sponsorship program available to different stakeholders
Data and system security;
- Ensure the security of the sponsorship systems, privacy and transmission of system data according to the standards and procedures in coordination with the ICT and sponsorship Systems Coordinator as well as
- Perform a back-up of all sponsorship databases and electronic files so that the AP complies with World Vision IT policies and databases and sponsorship equipment are available, securely kept and maintained
- Performing periodic maintenance and sponsorship system upgrades and perform basic IT technical functions including but not limited to Scanning drive before using it on system so that service is reliable and hard disk are virus free.
- Management of RC files at the Cluster
Capacity building in Sponsorship; Participate in orientation, basic training and share updates on Sponsorship Systems processes to staff and as permitted and necessary, with community volunteers so that all are familiar with changes and with requirements that are compatible with the system.
- High level computer skills
- Analytical and critical mind
- Good communication skills
- Able to and interpret statistics and produce reports.
- Strong passion for children and their wellbeing
- Good at details and meticulous
- Good understanding of child protection and child rights issues.
Attributes
- Must be a committed Christian, able to stand above denominational diversities.
- Willingness to live and work in difficult and challenging terrains and communities.
- Perform other duties as required.
- Humility, respect, and care for others – especially the vulnerable
- Willingness to adapt to new things all the time.
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
- Proficiency in ICT
- Two years’ experience working in an environment of data capture, analysis and management
Working Environment / Conditions:
- Work environment: ADP Based 100%
- Travel: 5% Domestic/international travel is required.
- On call: 15%