Take your career to Heart! We are looking to fill an Administrative Associate role where you will provide administrative and logistical support to the special event fundraising directors and critical fund-raising events in our North East, Pennsylvania (Scranton/Wilkes Barre) market.
Administrative and data management: (75-80%)
- data entry into event management systems;
- processing invoices and payments;
- preparing correspondence and spreadsheets,
- informational materials and reports;
- support administrative data for Board of Directors’ meetings
- supporting fundraising directors and Executive Director in meetings and at events as needed, (meeting minutes, administrative support) - TBD
Event Logistics: (20-25%)
- coordinating event materials (invitations, brochures, event signage);
- preparing attendee list and tracking registrations;
- working with vendors;
- obtaining required permits;
- attending assigned events to help with set-up and tear down;
- acting as contact person at event site on event day;
- working with the event director to ensure all event-related items are completed in a timely manner.
In this role, you will be based in our Allentown office and will report to the Executive Director for the Northeast market. This will require travel to the Scranton/Wilkes Barre area several times per month. You may support 2 or more fundraising directors in the market.
If you want to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- advanced skills in Word, Outlook, Excel and PowerPoint are required;
- strong database management experience;
- experience in administrative support that includes simultaneously supporting multiple directors and/or fundraising events is highly desirable;
- able to work in a fast-paced, time-sensitive environment;
- able to multi-task and organize a heavy workload with minimal supervision;
- possess excellent problem solving, above average communication and customer service skills;
- convey a positive and professional image;
- above average communication and customer service skills;
- ability to compose correspondence in a professional and visually appealing manner;
- must be willing to travel to events and meetings (TBD) as needed in support of the fundraising initiatives;
- must be willing to work outside of standard hours as needed, including weekends in support of events.
To help you be successful you will have access to our award-winning learning platform, the Heart U, as well as various other training and support mechanisms locally and through our National Center.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.