General Responsibility: Key point of contact for ASCP Chapters and national leaders. Runs yearly elections and maintains rosters of national and chapter officer/liaison positions. Provides full support to ensure successful and beneficial ASCP Chapters. Has a working knowledge of the basic new member and existing member renewal processes as well as how to conduct mass member communications utilizing the existing association management system. Serves as backup to Director of Membership and Chapter Relations.
Chapters
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Manages chapter nominations and election of chapter officers (in conjunction with ASCP national elections).
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Receives and reviews chapter financial transactions and processes through A.P.
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Reviews and distributes monthly financials to Chapter officers. Handles inquiries from chapters regarding their monthly statements.
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Manages coordination of chapter meeting information including email announcements, website postings, and meeting creation in AMS.
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With ASCP meetings department, schedules and coordinates chapter breakfasts and lunches at ASCP national conferences.
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Serves as main point of contact for all student chapters
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Acts as staff liaison between chapters and all ASCP departments
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Maintains and updates ASCP chapter webpages
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Creates and coordinates sending of chapter emails (requires ability to learn and understand list generation in association’s database and email system).
Leadership
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Manage annual elections (in conjunction with chapter elections) to include drafting, editing materials, collecting nominations, corresponding with nominees, and working with the independent elections company to ensure accuracy of ballots.
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Support call for nominations process and maintain leadership information in ASCP’s database.
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Manage annual awards process to include drafting/editing e-blasts, communicating nominee information to awards committee, and ordering awards.
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Craft messages to include in the ASCP Now enewsletter
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Prepare leadership pins for award ceremony at ASCP’s Annual Meeting.
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Manage rooming lists for appropriate leadership groups to attend ASCP’s national and regional meetings.
Membership
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Responsible with Director of Membership for development of chapter, general membership and AMS in-house training manuals
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Develop a working knowledge of new member and existing member renewal processes as well as how to conduct mass member communications utilizing the existing AMS system.
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Shares daily administrative/customer service duties with other membership staff as needed.
Language Skills: Must be customer service oriented, have a pleasant telephone voice, and good enunciation skills. Must effectively and efficiently handle multiple calls. Must be able to respond to complaints and inquiries in a courteous and friendly manner at all times. Ability to read and comprehend instructions required. Ability to write correspondence and memos.
Communication Skills: Ability to present information effectively to customers, members/subscribers, vendors and the general public using good oral and written communications.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure. Basic understanding of financials and accounting practices.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several variables in standard situations.
Other Skills/Abilities: Ability to prioritize assignments, work on a variety of tasks simultaneously and independently, take direction from a variety of people and work as a team player. Be detail oriented. Computer knowledge with word processing, spreadsheet and database knowledge helpful. Familiarity with automated office equipment. Possess strong interpersonal, organizational and time management skills.
ASCP offers a comprehensive benefits packet. Salary is commensurate with experience.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit and some lifting. The employee frequently is required to talk or listen. The employee is occasionally required to move from one area of the office to another. Specific vision abilities required by this job include close vision. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
ASCP is an EEO Employer.