The Assistant Center Director reports to the Center Director and ensures that the support services of the program including nutrition and food services, transportation, safety and security of the program is managed effectively and in compliance with HS Standards and Federal, State and Agency policies. The Assistant Center Director may be assigned to provide center wide oversight in the absence of the Center Director.
The Assistant Center Director directly supervises cooks, Assistant Cooks, Custodians and Program Aids and oversees scheduling, performance management, and professional development of employees at the center. The position holder works very closely with the Center Director, teaching and classroom staff to contribute to overall success of the program. The position may be reassigned to various centers as deemed necessary for program operations.
As a front line representative of Save the Children the position holder is required to ensure the safety and security of children and families that he/she come in contact with and represent the agency values of Accountability, Ambition, Collaboration, Creativity and Integrity.
Operational support and compliance
- Assists the Center Director in maintaining quality teaching and learning environments, attends case coordination meetings with other staff to fully integrate services.
- Works with Center Director with plans for and equips indoor and outdoor areas to meet children’s developmental and safety needs in accordance with budget.
- Assists with arrangements and schedules of Program Aids/substitutes for the center classrooms, monitors center and staff schedules, arranges for family and staff work days for center improvements, fairs and events, responsible for monthly safety checks, annual safety inspections and completion of licensing requirements in a timely manner
- Assist with monitoring and compliance with applicable local, state and federal rules, regulations and standards as well as with any state and federal contracts, health, safety and licensing regulations
- Participate in and facilitate as monthly safety centers, fire drills and safety meeting as well as updating of the Safety Log
- Support implementation of “best practices” in early education programming in conjunction with the early childhood staff when applicable
- Participates in regular staff meetings to ensure integrated planning and implementation of services
- Assures compliance with quality program evaluation requirements and relevant HS standards and regulations.
Record Keeping and Fiscal
- Maintains filing, tracking, and documentation systems, monitors staff attendance, collects, and verifies staff timesheets, monitors employee on-site file requirements and keeps them secure
- Work with Center Director in support of the fiscal management of the center, assists in the identification, purchase, and annual inventory of center supplies and equipment
- Participate in cost allocation related to proportions of HS and EHS classrooms in center
- Monitors Child Plus for timely and accurate data input of children and families’ information.
Supervision and Training
- Content area managers/specialists/coordinators plans and implements pre-service and ongoing in-service for Cooks, Assistant Cooks, Program Aides, Custodians and Bus Drivers
- Conducts regular meetings with direct reports, arranges staff training, sets the job standards, goals, monitors, and provides ongoing feedback for performance improvement and submits performance appraisals in a timely manner
- Support in organizing and implements center staff meetings
- Review and timely approve employee timesheets
- Two years work experience in a position that directly relates to the implementation and monitoring of program operations
- One year supervisory experience preferred, some experience in financial management and budgeting preferred
- Previous Head Start/Early Head Start experience preferred
- Knowledge of program planning and practices in infant/toddler and preschool center-based programs, thorough knowledge of Head Start Performance Standards, and best practices related to early childhood education
- Knowledge of general business practices including supervision, accounts payable, inventory control, and risk management
- Ability to establish and maintain effective working relationships with agency staff, children, and parents, outside agencies
- Ability to oversee and operate the day-to-day program in compliance with all local, state, and federal regulations
- Ability to communicate effectively with staff and families
- Good time management, organizational, and problem solving skills
- Acceptable tuberculosis screening results, a clear criminal background check including fingerprinting and an initial health exam are required post job offer and prior to employment.
- To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the Save the Children Head Start insurance carrier and have a Motor Vehicle Record acceptable to Save the Children Head Start.
- Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified