The American Heart Association (AHA) is recruiting to fill a two-year grant funded Administrative Support Coordinator position (with extension opportunities possible) in our Founders Affiliate. This position will be based in our Albany, NY office.
This position will support the 1) Vice President of Quality and Systems Improvement in all aspects of coordinating professional education conferences and quality initiatives 2) Director of Professional Education and Fellows Societies in all aspects of coordinating professional education and fellows societies conferences/programs. This position is responsible for working with the VP and Director to execute strategic plans related to these programs.
This position pays $20.00 hourly (we work a 37.5 hour week) and is benefit eligible.
- Compiling needed materials for Professional Education Conferences and Fellows Societies Programs including but not limited to:
- assisting with the preparation of conference certification application
- assist with the completion of post activity summaries & collating evaluations
- maintain spreadsheets to track speaker, committee, poster abstracts, scholarships, awards and exhibitor information to ensure all materials are received and available as requested
- registering & following up with participants by working with various registration programs; maintain and update registration lists for communicating with the registrants and preparation of reports for staff and planning committees (e.g. sending weekly confirmations emails to new registrants)
- designing/updating event marketing materials and day of materials
- coordinating and assembling all day off logistics and materials
- preparing materials and event related errands
- Similar duties will also extend to teleconferences and web conferences
- Data management for multiple programs and staff in various data platforms (maintain and update as applicable)
- Finance Responsibility including accounts payable/receivable, including registration fees, sponsorship and exhibitor income and budget reconciliation
- Drafts correspondence (mail merging), reports, spreadsheets, scripts, informational materials, and presentations using various graphic, database and word processing programs as needed
- Maintain event laptops
If you want to join our team and be a “Relentless force for a world of longer, healthier lives”, review the preferred skills we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Candidate must have strong computer skills, proficiency with Microsoft Office (including PowerPoint) and excellent technical skills
- Candidate must be results driven; detail oriented, with excellent oral and written communication skills, and have a desire work in health improvement.
- Candidate needs to be self-motivated, independent worker who can manage multiple projects
- Occasional overnight travel throughout the northeast territory
- Ability and willingness to travel as position demands
- Must have at least 2 years of experience in a related role. Project management experience helpful.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.