The American Heart Association (AHA) is recruiting to fill a temporary Administrative Coordinatorposition in our Founders Affiliate office located in Albany, NY.
This position is responsible for executing strategic plans for two issue based campaigns. This position will support the 1) Vice President of Quality Systems Improvement in all aspects of coordinating professional education conferences 2) Director of Professional Education and Fellows Societies in all aspects of coordinating professional education and fellows societies conferences/programs.
This is a 12 month grant funded position with extension opportunities possible. This is an hourly position and staff work a 37.5 hour work week. Pay for this position is $20.00 hourly.
- Compiling needed materials for Professional Education Conferences and Fellows Societies Programs including but not limited to:
- assisting with the preparation of conference certification application
- assist with the completion of post activity summaries & collating evaluations
- maintain spreadsheets to track speaker, committee, poster abstracts, scholarships, awards and exhibitor information to ensure all materials are received and available as requested
- registering & following up with participants by working with various registration programs; maintain and update registration lists for communicating with the registrants and preparation of reports for staff and planning committees (e.g. sending weekly confirmations emails to new registrants)
- designing/updating event marketing materials and day of materials
- coordinating and assembling all day off logistics and materials
- preparing materials and event related errands
- Similar duties will also extend to teleconferences and web conferences
- Data management for multiple programs and staff in various data platforms (maintain and update as applicable)
- Finance Responsibility including accounts payable/receivable, including registration fees, sponsorship and exhibitor income and budget reconciliation
- Drafts correspondence (mail merging), reports, spreadsheets, scripts, informational materials, and presentations using various graphic, database and word processing programs as needed
- Maintain event laptops
To perform this job successfully, an individual must be able to perform each skill satisfactorily. The requirements listed below are representative of the knowledge, skills and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Candidate must have strong computer skills, proficiency with Microsoft Office (including PowerPoint) and excellent technical skills
- Candidate must be results driven; detail oriented, with excellent oral and written communication skills, and have a desire work in health improvement.
- Candidate needs to be self-motivated, independent worker who can manage multiple projects
- Occasional overnight travel throughout the northeast territory (Maine to NJ)
- Ability and willingness to travel as position demands
- Must have at least 2 years of experience in a related role. Project management experience helpful.