Under the direction of the Senior Finance & Administrative Officer, the Administrative Assistant will provide administrative and logistical support for assigned staff members
Areas of Responsibility:
- Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations.
- For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.
- Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.
- Compose general correspondence, schedules and memoranda as needed.
- Assist with production of non-routine publications, e.g. specific brochures.
- Assist with production of presentation materials for staff members.
- Use initiative to improve work flow and improve systems for clerical functions.
- Prepare minutes for meetings and follow up with staff members for action items.
- Develop and manage a database and record keeping system for assigned areas.
- Organize and set-up internal meetings. Perform any other duties as assigned.
Educational Background:
University degree, recognized equivalent or HND.
Skills/Experience:
- Knowledge of general office practices and administrative procedures.
- Report to supervisor on variances and status on regular basis.
- Resourceful in gathering and providing information.
- Knowledge of budget preparation and monitoring.
- Excellent written, oral, interpersonal and organization skills.
- Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
- Well developed computer skills, including knowledge of Microsoft office products.Minimum of 1 year experience in NGO is required
- Familiarity with international NGO is an advantage.
- Familiarity with administrative and secretarial skills is an advantage.
- Experience with large complex organization is preferred.
Job Function:
Organization Info
Listing Stats
Post Date:
Nov 7 2018
Active Until:
Dec 7 2018
Hiring Organization:
Fhi 360
industry:
Nonprofit