Under the direction of the CFO, the Financial Accountant must plan, organize and execute professional-level accounting work in connection with the maintenance of financial records and monitoring of all company financial data consistent with audit requirements. He/she must perform a wide variety of functions involved in the maintenance of financial records. This employee must participate in the development, modification and maintenance of the company’s budgets and assist the CFO in the preparation of departmental budget records and reports. This employee must have a strong attention to detail and perform complex analytical studies, reconciliations, and produce special reports. The employee must also perform any and all related work as required.
Basic Responsibilities:
A. Daily
o Maintains the company’s general ledger by ensuring all financial transactions are properly recorded in the company’s computerized accounting system.
o Maintains the filing and storage of all financial records and files.
o Makes check bank deposits using the Image Direct Deposit (IDD) scanner and online services. Enter deposits into accounting system.
o Maintains and update approved vendor records in accounting system.
B. Weekly
o Enters vendor invoices and prepares weekly check disbursements for President/CEO signature.
o Processes online bill pay invoices and ACH direct deposit payments. Posts transactions to g/l.
o Reconciles Accounts Payable Purchase Journal to the General Ledger.
o Prepares Weekly Cash Report for management.
o Downloads Remittance Advices (RA’s) for support coordination offices.
o Ensures that all printed and other media publications have relevant & timely content and reflect our standard branding procedures.
C. Semi-monthly
o Reviews payroll worksheets and other payroll data received from regional offices for accuracy.
o Downloads payroll from Paychex and transfer payroll file into the accounting system via the Paychex Bridge process.
o Files payroll reports as appropriate.
o Serves as the back-up to the Business Operations Manager as needed.
D. Monthly
o Prepares Monthly bank reconciliations of all cash accounts.
o Prepares monthly billing invoices for all applicable programs.
o Reconciles Accounts Receivable Aging Report to the General Ledger.
o Prepares and reviews monthly recurring journal entries.
o Reviews general ledger activity for accuracy and reasonableness.
o Prepares monthly ESL consolidated financial statements for senior management.
o Prepares and distribute programmatic financial statements for managers & senior leaders. Research and resolve any questions, comments or discrepancies raised by the managers.
E. Semi-monthly
o Reviews payroll worksheets and other data for accuracy.
o Downloads payroll from Paychex and transfer payroll file into the accounting system via the Paychex Bridge process.
o Files payroll reports as appropriate.
o Serves as the back-up to the Business Operations Manager as needed.
F. Annually
o Prepares Form 1099-Misc. for all applicable vendors.
o Prepares Form W-2G for all gaming patrons in accordance with IRS regulations.
o Assists CFO with the preparation of schedules, documents and closing journal entries for the annual financial audit.
o Assists CFO and external audit firm with the preparation of ESL’s annual 990 tax return.
o Organizes and stores all prior year financial statements and records. Requirements
Qualifications:
III. KNOWLEDGE OF:
- Generally accepted accounting principles; ESL accounting policies and procedures; budgets and financial analysis and projections; auditing principles and practices; spreadsheet and word-processing practices and techniques.
- Preferred additional knowledge: State and governmental grants or programs and/or not for profit fund accounting.
IV. REQUIRED QUALIFICATIONS:
- Commitment to and willingness to advocate for ESL’s mission.
- Plan, organize, and perform professional-level budget and accounting duties.
- Apply non-profit accounting principles and procedures in the duties performed.
- Ability to work well with diverse individuals.
- Ability to plan and organize; including the ability to anticipate tasks, set priorities, and meet strict timelines under considerable changes in priorities at times.
- Excellent verbal communication and interpersonal skills.
- Strong commitment to on-going professional development.
- Work independently and be self-motivated.
- Excellent problem-solving skills.
- Ability to work in a fast-paced, team environment.
- Ability to maintain a professional manner and attitude in all situations.
- Must possess working knowledge of Peachtree/Sage Accounting Software & Microsoft Office software.
Willingness to advance the use of technology as needed and desired by management.V. Educational Requirements
- Associate’s degree in Accounting from an accredited community college. Bachelor’s degree in Accounting from an accredited college or university is strongly preferred.
- Minimum 3 years of experience in Accounting, Business and/or Finance.
VI. Special Requirements
- Availability to work outside of regular business hours when necessary.