The Sr. Grants and Contracts Officer will be primarily responsible for administering and monitoring subrecipients to ensure full compliance with donor rules and regulations, developing grant agreements, conducted per-award assessment and process subcontract and modification for grantees of Goldozi in conjunction with the Grants Manager. This position will report to Grants Manager.
The functions of the position include:
Comprehensive analysis of grants and terms and conditions to ensure that the organization has the organizational capacity or can acquire the necessary capacity to successfully perform and meet contractual obligations; Prepared grants package for review of Grants Manager Standardization of administrative procedures for efficient award and sub award management; Development of grants documents including RFA (request for application), templates and ancillary business forms; Capacity building and replication of grant portfolio management systems and best practices in award and sub award management. Expert interpretation of donor (USG and non-USG) rules and regulations;
Pre-award:
- Work with program team to develop the program description for Request for Application for grants.
- Receive application and prepare soft and hard copy files for grants.
- Conduct pre-award surveys as per the FHI360 developed tools and rate the organization according to its capacity and prepared soft and hard copy files and upload in FHI360 global services website.
- Update grants and vetting and award tracker on timely basis.
- Prepare the evaluation documents, invite evaluation committee members for meeting.
- Prepare meeting minutes of the technical evaluation committee and circulate in timely manner to committee members for their review and approval.
- Inform applicants on time about their concepts and application status.
- Prepare proper vetting documents for selected applicants
- Follow department monthly and quarterly plans and organize her/his work as per the schedule.
- prepare grants documents and do modification for Goldozi partners.
Post-award:
- Develop grantee monitoring tool with coordination of program, M&E and finance team.
- Review grantee progress and financial reports and provide feedback in timely manner.
- Provide progress report to program team in timely manner and get their feedback to grantee as per schedule
- Review financial supporting documents and invoices from grantee and provide accurate documents for process of payment to finance
- Prepare projections for grants payment and share with finance for fund availability.
- Conduct due diligence of financial supporting document and share any concern with her/his supervisor and Compliance Officer
- Prepare grants agreement, Memorandum of Negotiation and modification for grantee and subcontract in timely manner.
- Prepare grants payment tracker and update on regular basis.
- Follow up with grantee for their financial and progress reports
- Provide capacity building support to grantees’ staff
Problem Solving & Impact:
- Analyze highly complex situations (e.g., high risk conditions or business-sensitive issues) and alert leadership to impact on performance.
- Recommend options to overcome the above based on careful and thoughtful evaluation of facts and well-informed interpretation of applicable regulations.
- Ensure that contracts are administered according to the highest standards of ethics and
- Erroneous decisions or recommendations or failure to achieve results may cause the organization to incur additional costs and suffer delays that can have a negative impact on itsrecord of performance
Supervision Given/Received:
- Performs work with a high degree of independence to determine practical methods and procedures for effective performance.
- Supervises the work of associate contract staff.
- Advanced knowledge of donor (USG and non-USG) rules and regulations, various mechanisms of funding and types of award assistance (cooperative agreements and grants).
- Strong and solid command of professional theory, techniques, practices and procedures
- requiring comprehensive knowledge of grants principles.
- Effective skills in negotiations, sub award management and procurement.
- Develop grant and grow relationships with counterparts to promote specific unit and larger organizational goals.
- Effective oral communication and business/technical writing skills.
- Independently use technology to perform work. Ensure integrity of systems, internal controls and data, including recommending modifications for further strengthening as indicated.
- Apply updated technology to facilitate procedures and achieve unit goals and objectives.
- Adaptable to work environments in diverse cultural settings.
- Minimum of 3-5 years’ experience in a grants position with international organization
- At least 2-3 years of negotiating experience and direct management of grants.
- Advanced knowledge of donor (USG and non- USG) rule and regulations including but not limited to USAID, DHHS, DOE, etc.
- Excellent oral and written communication skills.
- Excellent organizational skills and strong ability to manage and meet multiple tasks. Read, write and speak English. Fluency in a foreign language is desired.
- International development, healthcare, or consulting industry experience preferred.
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