Senior Grants/Procurement Officer

Grants Solicitation and Evaluation

• Contribute and/or lead to the design of the different RFAs and APS’ issued under the USAID TB Innovation Project.
• Participate in the preparation of the grant’s solicitation workshops, and other orientation sessions taking place, as assigned.
• Contribute to answering questions and taking notes during the solicitation workshops and questions received throughout the request for clarifications period.
• Participate in Grant Evaluation Committees, as assigned.
• Report to successful and unsuccessful applicants, as assigned.

Grant Due Diligence

• Work with assigned short listed grantees to finalize their proposals to address comments and concerns raised by the Grant Evaluation Committee.
• Liaise with short-listed grantees to finalize budgets and budget narratives, ensuring that all costs are reasonable and necessary; obtain documentation to support budgeted costs for payroll, rent, utilities and other shared or unique costs.
• Work with short-listed grantees to obtain required documentation (i.e Pre-Award Assessment Tools) to verify the organization has the financial and administrative capacity to manage a USAID-funded award.
• Prepare grant package including substantial involvement clauses (with input from other USAID TB Innovation Project team members, as appropriate).

Grantee Training and Monitoring

• Participate and/or deliver sections of grant management training, as requested.
• Follow up with and support the assigned grantees to ensure that the grant is implemented according to the grant agreement, work plan and timeline.
• Monitor the budget of all subgrantees
• Review and approve financial reports submitted by assigned grantees, liaise with grantees to request amendments or to obtain missing documentation; submit approved financial reports and supporting documents to the Finance Team for processing.
• Work with the Finance Team to ensure that all financial transactions are correctly administered and that all vouchers and grants are processed in a timely and efficient manner.
• Prepare and submit all required financial and technical monitoring report.
• Receive and track deliverables from assigned grantees and work with them to identify success stories.
• Work with the capacity building team and other relevant teams to identify the kind of technical support that might be needed to ensure the proper implementation and impact of the grant.
• Conduct field visits to the assigned grantees and participate and attend key events and activities as agreed upon with the Finance and Admin Manager.

Procurement

• Prepares, maintains, and reviews purchasing files, reports and price lists for department.
• Assists with developing bid specifications.
• Reviews requisition orders to verify accuracy, terminology and specifications.
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.
• Approves bills for payment and calculates costs of orders and forwards invoices to appropriate accounts.
• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
• Performs other duties as assigned.

Knowledge Management System (KMS)

• Maintain the grant data in the database is accurate and up to date, in addition to ensuring that all M&E information related to assigned grants and partnerships is up to date, accurate and complete.

Other

• Contribute to the monthly and quarterly reports submitted by the Grants Team.
• Contribute to collecting and submitting the monitoring and evaluation data as required by the USAID TB Innovation Project M&E plan.
• Participating in trainings, workshops and conferences, as requested.
• Any other tasks assigned as necessary.