This role works under the direction of the Chief Marketing and Engagement Officer (CMEO), and supports the VP of Donor Engagement and Development (VPDED) and the Major Gifts Officer (MGO). As a key member of the department leadership team, this role works to manage department schedules, processes and projects, track revenue metrics, and plan strategic meetings. This role works directly with CMEO to implement department strategic plans, and manage and support key external and internal development committees. The ideal candidate must be proactive and comfortable working independently, under pressure with composure and professionalism, and handle a wide variety of activities and confidential matters with discretion.
- Schedule key commitments for CMEO, and VPDED. Schedule and coordinate internal and external team member, departmental, and stakeholder meetings
- Attend and prepare agendas, materials, record minutes, and action commitments for internal meetings
- Schedule and manage key quarterly donor committee meetings, including agendas, materials, minutes, action commitments, attendance, and other logistics
- Champion department culture—plan all birthdays, team retreats, and recognition activities
- Work with CMEO to manage department strategic planning process and department dashboard
- Participate as key member of cross-departmental major gifts and grants teams
- Assist in forecasting and tracking in Salesforce. Prepare data reports for the development team and help coordinate revenue presentations
- Manage donor recognition; ensure timely and appropriate follow-up communication and engagement; coordinate all communications including individual donor thank you letters
- Work with marketing team and project manage all RD marketing and design requests
- Utilize research tools to identify donor prospects and help prepare solicitations, requests, letters of intent, and presentations
- Collaborate with VPDED and MGO to schedule and plan major donor site visits or other engagement activities
- Other duties as assigned
- Proactive, forward-thinking, and self motivated.
- Takes on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.
- Plans and prioritizes work to meet commitments aligned with organizational goals.
- Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Building strong client/coworker relationships and deliver client/coworker centric solutions.
- Holds self and others accountable to meet commitments.
- Gains the confidence and trust of others through honesty, integrity, and authenticity.
- 2 years administrative experience, with proven, increased responsibility
- 2 years project management experience
- Proficient in Microsoft and Google suites, especially Excel
- Experience with CRM software systems, preferably Salesforce
Salary: $41,000 to $50,000 per year