Under general supervision, the Administrative Assistant performs a variety of administrative and secretarial duties requiring a certain level of experience and skills. The incumbent in this position would normally support one or more professionals, managers or directors.
Areas of Responsibility:
- Within established guidelines, make decisions regarding planning, organizing and scheduling of work. Resolve most questions and problems without help.
- Compose routine correspondence. Type and proofread letters, memos and other documents using proper grammar, spelling and punctuation. Compile data for standard and special reports. May transcribe and distribute minutes of meetings.
- Schedule and prepare for meetings; screen and direct incoming calls and visitors; assist with travel arrangements; maintain files, records and individual/department calendars.
- Use business software applications (word processing, presentation, spreadsheet, etc.) to prepare memos, reports, presentations, agendas, minutes, etc.
- Work cooperatively with internal and external customers. Assist other departments, as needed. Respond to requests for information from outside the department.
- Receive, track and process invoices, check requests, expense reports and credit cards.
- May organize material for data entry and perform accurate, high-volume data entry.
- Operate office equipment including copier, shredder and fax machine. Schedule office equipment maintenance and order supplies. Distribute incoming and outgoing mail.
Educational Background:
High school diploma
Skills/Experience:
- Intermediate typing skills of at least 45 wpm
- Solid organizational skills and the ability to manage multiple priorities
- Proper use of grammar, spelling and punctuation, and telephone etiquette
- Ability to maintain confidentiality, discretion and tact
Acquired Knowledge:
- A minimum of 1-3 years of secretarial/administrative experience
- Proficient use of Microsoft Word, Excel and PowerPoint
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 10 2018
Active Until:
Sep 10 2018
Hiring Organization:
United Way Worldwide
industry:
Nonprofit