The United Way of Acadiana Administration and Finance Assistant (AFA) is a full-time staff person that provides support for governance activities, administrative operations, and assists with financial processes.
The AFA will provide meetings management for all governance aspects of the organization. Meetings management includes managing the schedule, updating volunteer rosters, documentation of minutes, archiving of records and securing a location for meetings.
The AFA will provide clerical assistance to the Administration and Finance department by serving as a receptionist, managing mail, making bank deposits, and assisting the Director of Administration and the Director of Finance, as needed.
This role will also support the President/CEO with scheduling and with clerical tasks as assigned.
Governance:
- Assist with meetings management for the Executive Committee, Board of Directors, Audit and Operational Excellence Committees and all-staff meetings.
- Assist with correspondence and arrangements for the Annual Meeting, Board Retreat, board orientation and the Staff Retreat.
- Work closely with the Director of Administration to ensure Enterprise database is up-to-date and tagged with accurate data relative to governance volunteers, including the Board, Executive Committee, Board Development Committee, Audit Committee, Operational Excellence Committee and EHS Policy Council.
Operational Support:
- Serve as a primary point-of-contact for the general public in ascertaining their needs in a relationship-oriented culture.
- Pick up and open mail daily, date stamp, and provide for distribution to campus occupants, retain checks for deposit, and routing of publications
- Prepare and make deposits according to established protocols and assist in processing summary envelopes from workplace campaigns.
- Assist with Accounts Payable processing and clerical tasks as directed.
- Maintain the CEO’s calendar and assist with scheduling of appointments.
- At least three (3) years experience as an executive secretary, administrative assistant or manager.
- Accounts payable and accounting experience is preferred.
- Able to type 60 words per minute; skilled in Microsoft Office and familiar with office equipment.
Salary: $31,000 to $40,000 per year