Operations Assistant
The Operations Assistant supports AFJ by providing administrative, logistical, and operational support to ensure smooth functioning of AFJ's day-to-day activities. This role is essential to maintaining efficient office operations, supporting organizational processes, assisting with event and meeting coordination, ensuring office and technology needs are met, and supporting staff across the organization.
Working as part of the Operations team, the Operations Assistant helps ensure that internal systems run effectively, and that staff have the resources they need to advance AFJ's mission.
Duties and Responsibilities
- Provide general administrative and operational support, including scheduling assistance, document management, and maintaining organizational records.
- Support office logistics, including receiving mail, managing office supplies, coordinating vendor services, and helping maintain an orderly and functional office environment.
- Serve as on-site support one day per week in the Washington, DC office to handle physical office needs, including mail distribution, supply restocking, meeting room preparation, and troubleshooting basic office equipment.
- Coordinate office maintenance and repairs.
- Coordinate and manage staff equipment and supply needs for both remote and in-person environments, including ordering computers and related equipment (such as monitors or accessories), tracking device inventory, and monitoring renewals for warranties or insurance coverage.
- Serve as a point of contact for subtenants, supporting day-to-day needs such as office access, meeting space coordination, mail handling, and resolving routine facilities or operational issues.
- Assist with meeting and event coordination, including preparing materials, setting up rooms or virtual platforms, tracking attendance, and arranging logistical needs.
- Support technology coordination tasks such as submitting IT tickets, assisting with equipment setup for new hires, and maintaining inventory of equipment and assets.
- Assist with onboarding and offboarding processes, including coordinating workspace needs.
- Support compliance and administrative procedures, including helping monitor internal policies, supporting audits or record requests, and maintaining confidentiality of sensitive information.
- Provide general support to Operations leadership for special projects and organizational initiatives as needed.
Required Qualifications
- Administrative, operations, or office support experience
- Bachelor's degree or equivalent related experience is preferred, but not required
- Strong organizational and time management skills
- Ability to manage multiple tasks and maintain accuracy
- Strong communication and customer service skills
- Comfort with Microsoft Office and basic technology troubleshooting
- Ability to work independently and collaboratively
- Ability to handle confidential information with discretion
Preferred Qualifications
- Experience in a nonprofit, advocacy, or mission-driven organization
- Experience supporting hybrid or distributed teams
- Experience with database or information management systems
Compensation and Benefits
This is a union position covered under the terms of a collective bargaining agreement with the Washington-Baltimore News Guild, CWA Local 32035, which includes salary minimums based on job position category. This position is in job group 1 and has a starting annual salary range of $57,500-$63,751.
We offer a comprehensive and generous benefits program, including:
Insurance
We offer medical, dental, and vision benefits, with 100% of employee premiums paid for by AFJ. Short-term disability, long-term disability, and life insurance are provided at no cost to employees. AFJ also provides access to an employee assistance program for physical and mental well-being.
Retirement
Save for retirement with our 401K plan with a 5% employer contribution.
Time Off
AFJ offers a generous time off policy, including vacation leave, sick leave, personal days, and bereavement leave. AFJ observes 12 holidays throughout the year, and additionally closes between December 24 and January 1.
- Year 1 (0-12 months): Eleven (11) days of vacation each year (3.66 hours per pay period), with a maximum accrual cap of 17 days
- Year 2-4: Sixteen (16) days of vacation each year (5.33 hours per pay period), with a maximum accrual cap of 24 days
- Year 4+: Twenty-One (21 days) of vacation each year (7.0 hours per pay period), with a maximum accrual cap of 32 days
Parental Leave
Eligible employees may take up to sixteen (16) total weeks of leave in connection with the birth of the employee's child, placement of a child with the employee for adoption, or gaining of a foster child. AFJ/AFJ Action provides eligible employees with twelve (12) weeks of fully paid parental leave for purposes of bonding with a new baby following a birth or placement of a child for adoption or gaining of a foster child.
How to Apply
Qualified applicants please apply on our website at https://www.afj.org/about/careers. (NO PHONE CALLS PLEASE.)
If you require reasonable accommodations during any part of the hiring process, please email [email protected].
Work Environment
Geographic Location:
- Washington, DC area
Work Arrangement:
- Hybrid
- At least one (1) in-office day per week is required. Additional onsite duties may be required depending on operational needs.
Typical setting:
- Office
Physical demands:
- While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so.
- On occasion, travel by car, train, and/or airplane may be required.
Travel requirements:
- For employees located outside of Washington, DC or working remotely in the DC area, travel to events such as staff retreats and other work meetings will be required approximately one to four times per year.
Schedule:
- Full-time
- Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m.
- Some occasional evening and weekend hours may be required.
Direct Reports
This position has no direct supervisory responsibilities.
DEIA and Equal Employment
At Alliance for Justice, we celebrate the richness that our differences bring. We believe that diversity, equity, inclusion, and accessibility (DEIA) are not just principles, but the foundation of our strength. Every individual brings a distinct and invaluable perspective, and we thrive when all voices are encouraged to speak openly, authentically, and with confidence. By embracing who we are and where we come from, we create a culture where everyone is welcomed, heard, and empowered to contribute to our collective mission.
Alliance for Justice provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on actual or perceived race; color; creed; sex; age (18 and over); sexual orientation; national origin; religion; political affiliation; marital or partnership status; familial status; gender, including pregnancy, childbirth, breastfeeding, reproductive health decisions, or related medical conditions; gender identity; gender expression; military or veteran status; medical condition or history, including cancer and AIDS/HIV; genetic information including predisposition or carrier status and that of family members; disability (mental or physical); physical characteristics or personal appearance, including height, weight, and hair (including hair texture or hairstyle if that style or texture are commonly associated with a particular race or national origin); ethnicity; ancestry; status as a survivor or family member of a survivor of domestic violence, sexual assault, or stalking; or on any basis prohibited by federal or state statute. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
AFJ/AFJAC shall not unlawfully discriminate against any employee or prospective employee due to actual or perceived arrest or criminal record. AFJ/AFJAC will not ask applicants about any arrests that did not lead to convictions. AFJ/AFJAC will not ask job applicants about their conviction record at the application or interview stage. After the employer has extended a conditional offer to the applicant, the employer may choose to run a background check and ask questions about the applicant's criminal conviction history.
Disclaimer
This description is intended to provide an overview of this position and is not all-inclusive. The incumbent in this position will be expected to perform other duties as required. Responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract.