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The Executive Director is part of a small, dedicated team entrusted with advancing the mission of GRACE House. This role requires hands-on leadership in all aspects of the organization.

Fiscal Responsibilities

 Oversee the overall fiscal budget and program operations of GRACE House

 Prepare the annual budget with the Board Treasurer and present for Board approval

 Research and write grants for program funding

 Track financial support and funding streams

 Maintain an audit trail for all expenditures

 Provide accurate reports to grantors per funding agreements

 Complete reimbursement tasks for grants

 Manage staff benefit allocations and documentation

 Develop and maintain a financial policies handbook in collaboration with the Board Treasurer

 Coordinate and participate in fundraising efforts

Staff Responsibilities

 Communicate consistently with the Board, staff, and volunteers

 Collaborate with staff to ensure quality program services

 Develop, maintain, and implement a staff handbook of policies and procedures

 Recruit, hire, train, supervise, and evaluate staff; maintain accurate, confidential personnel records

 Develop and annually update staff job descriptions

 Conduct staff performance evaluations (3, 6, and 12 months for new hires; annually thereafter)

 Manage payroll and benefits twice monthly

 Provide ongoing staff development and training opportunities

Program Responsibilities

 Maintain accurate record-keeping and data collection for reporting and evaluation

 Review policies and procedures annually; recommend changes to the Board for approval

 Provide monthly written reports to the Board of Directors

 Build and maintain relationships with outside agencies; coordinate services aligned with the GRACE House mission

 Attend and actively participate in internal and external meetings, community events, and functions

 Prepare and maintain meeting minutes as assigned

 Educating the public about GRACE House and homelessness issues

 Collaborate with interagency teams serving guests

 Ensure timely distribution of communications to funders, volunteers, and the community through print, email, website, or other means

 Produce and distribute an annual report

Volunteer Program Responsibilities

 Develop, maintain, and implement a volunteer handbook

 Recruit and engage volunteers

 Provide regular updates to the Board regarding volunteer activity