The Pacific Council seeks to hire a Sr. Production Associate to coordinate virtual and in-person events on behalf of the organization. This role supports the organization’s mission to build the capacity of Los Angeles and California for impact on global issues, discourse, and policy. It includes aspects of project management, including monitoring progress and updating project management tools, supporting the creation and distribution of regular updates to members and stakeholders, and scheduling and organizing meetings and public-facing events on pertinent local-to-global issues. The Sr. Production Associate, Events brings event management expertise, international affairs knowledge, and community presence to the role.
DUTIES AND RESPONSIBILITIES
Event planning and administration
● Leads program management with administrative functions covering planning, budgeting, proposal development, and marketing of events.
● Manages the design and execution of event activity, services (member and director meetings) and special events (gala or other benefit events). Oversees the events calendar for all internal and externally facing events.
● Researches the (speaker/ global affairs industry) market and leverages personal networks to develop strategies to promote events.
● Makes recommendations on and implements return to in-person event activities informed by local COVID-19 regulations and industry best practices.
Events analysis and data collection
● Recommends program modifications or creation of new event line up)and services to meet department and organizational KPIs.
● Build/document/improve internal processes and workflow; identify areas of improvement in overall data management ecosystem
Tech and database management
● Manages event data collection, record-keeping, and event campaign creation on Salesforce, Skyvia and other virtual event platforms
● Manages virtual events production on Zoom, Socio, and other relevant event platforms (i.e. Instagram, others as needed)
● Executes events spanning in-person and virtual event platforms
ADDITIONAL QUALITIES NEEDED
● Relationship Management: Able to cross manage their peers and supervisors against internal project deadlines and initiatives. Balance their own projects against the needs of others. Able to work independently as well as on a team. Understand urgent versus important.
● Executes to Results: Strong ability to create and execute against work plans. History of meeting goals and achieving benchmarks and holding self and others accountable. Trouble-shoot and work well with others. Ability to manage a high volume of transactions and be productive in a fast-paced multitasked environment. Committed to process and efficiency. Must be very detail-oriented.
● Communication: Demonstrated ability to communicate clearly and effectively, both verbally and written. Good listener, empathetic team player, and flexible.
● Subject-Matter Understanding: A background or interest in international affairs and/or public policy.
REQUIREMENTS AND QUALIFICATIONS
● 2-3 years relevant experience, such as event management, fundraising, sales, marketing and / or program delivery
● High energy, positive “can-do” attitude, flexibility, teamwork, impeccable attention to detail, and high degree of initiative.
● Demonstrated ability to develop and manage complex relationships across various levels and functional areas.
● Demonstrated, deep commitment to mission, core values, and our commitment to diversity and inclusion.
● Experience working in government or other international affairs setting
● Strong organizational skills and attention to detail
● Strong writing and communication skills
● Experience in and capacity to work in a fast-paced work environment
● Ability to multi-task and manage various project elements simultaneously
● Proficiency with Salesforce, Microsoft Office, Google Drive applications, and Zoom
COMPENSATION AND BENEFITS
● Salary range: $56,000-$70,000, commensurate with experience. This is a nonexempt role that is eligible for overtime.
● USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
No phone calls, and please do not contact existing staff about this opportunity. To apply: visit
Pacific Council overview
The Los Angeles-based Pacific Council on International Policy (pacificcouncil.org) is an independent, nonpartisan organization committed to building the vast potential of the West Coast for impact on global issues, discourse, and policy. Since 1995, the Pacific Council has hosted discussion events on issues of international importance, convened task forces and working groups to address pressing policy challenges, and built a network of globally-minded members across the West Coast and the world.
The Pacific Council’s activities in Los Angeles – conferences, speaker events, task forces, working groups, and delegations – offer a forum for the creation and exchange of ideas and tools to advocate for sound global policy. The Council is governed by a Board of Directors. Dr. Jerrold D. Green serves as President and CEO.
As a West Coast organization focused on international affairs, the Pacific Council applies significant energy to making an impact through programs and projects with special resonance for our region of the world.