The Director of Finance and Operations I is responsible for all operations functions in a small Business Unit. The Director I will be responsible for Finance, Human Resources, Facilities, Information Systems, Office Management and/or Safety.
The Director of Finance and Operations I will work towards meeting the strategic priorities of the program by developing and implementing tactics for approved plans, and completing and/or overseeing day-to-day tasks. They will be responsible for central administrative processes, including facility management, telecommunications, mailroom operations, supervising telephone/public reception, maintaining office supplies and equipment, and purchasing requests. They are responsible for development and implementation of annual budgets, and monitoring progress. They will aid all levels of staff on Human Resources issues, working closely with the Regional Human Resources Business Partner. The Director I will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will interpret guidelines and analyze factual information to achieve results, improve workflow, and solve problems. They will provide recommendations and targeted training related to the functional activity they manage. The Director I will work in close cooperation with any or all the following: Conservancy staff, donors, volunteers, vendors, public agencies, financial institutions, and legal and accounting professionals. They will keep up-to-date on market trends and best practices to improve services. They will organize and coordinate diverse activities, project outcomes, monitor progress, and implement solutions, in consultation with leadership.
RESPONSIBILITIES & SCOPE
The DFO I is responsible for a combination of the following functions:
Finance 50%
- Provide timely and accurate financial reports and analysis to board members and project managers
- Develop and monitor budget, forecast, sustainability, and strategic financial plans
- Perform general accounting duties (may include managing external accounting vendor), to include: basic journal entries for transfers, loans, land transactions, accruals, deferred revenue and expense corrections
- Review and monitor income statement and balance sheet (including pledges) items at month and year-end close
- Provide financial expertise on land deals or other special projects
- Ensure revenue, expenses and net assets are managed to reflect donor intent, including working with cross-functional teams to perform revenue allocation
- Manage privately funded awards
- Collaborate with Grants Specialists on managing public awards
- Oversee day-to-day financial activities such as purchasing, processing invoices, negotiating, and contracting with vendors
- Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems
- Ensure programmatic commitments, Conservancy policies and procedures, GAAP, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally
Operations 25%
- Ensure contracted vendors carry required insurance coverage and that appropriate documentation is obtained and maintained
- Manage functional activity towards program’s strategic goals
- Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability.
- Travel occasionally, working long and flexible hours as needed
- May participate in complex negotiations
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
- Work is diversified and may not always fall under established practices and guidelines.
Human Resources 25%
- Manage day-to-day human resource issues and help to build and maintain a favorable work environment.
- Participate in developing department goals and objectives.
- Conduct recruitment efforts, which include, job posting, conduct and analyze compensation surveys, hiring and onboarding
- Explain human resources policies, procedures, laws, and standards to new and existing employees.
- Ensure employee paperwork is completed and processed.
- Maintain confidentiality of frequently sensitive and emotionally-charged information.
- May supervise administrative, professional, and/or volunteer staff, including training and professional development.
- Finance / Accounting experience
- Experience coordinating projects
- Experience generating financial reports and analyzing and interpreting data
- Experience developing and administering departmental budget or equivalent
- Experience managing multiple central administrative processes
- Experience working across departments.
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to implement complex processes;
- Experience Supporting Human Resources Functions
- Demonstrated experience handling confidential information
- Experience responding to HR related questions and problems from employees/management.
- Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff;
- Experience working with government awards;
- Experience interpreting guidelines to achieve desired results;
- Experience supervising staff, interns and/or volunteers;
- Strong organization and negotiating skills, accuracy, attention to detail and ability to manage multiple tasks; and/or
- Non-profit GAAP accounting experience.