Summary:
NARAL Pro-Choice America is seeking a Scheduler and Executive Assistant to the President (“SEA”) to provide scheduling and administrative support to the President. The SEA will also help support the Executive Office of the organization. The SEA should be comfortable dealing with confidential information, working flexible hours (depending on the Executive's needs), and be eager to assist on any task that supports the organization's goals.
Details:
Location: Washington, DC
Reports to: Chief of Staff
This position is: Full-Time, Exempt, Non-union, Management Confidential, Level 1
Salary Range: $55,000 - $65,000 (depending on experience)
Areas of Responsibility:
- Managing day-to-day schedule and priorities for the President—The SEA will balance short and long-term scheduling priorities, strategically set the calendar, and manage the daily to-do list.
- Preparing the President for meetings and events – The SEA will gather, compile, and create relevant documents for the President to be prepared for her appointments. This includes communicating the needs to various departments, reading through documents to be certain that they are accurate and complete, and preparing summaries and memos for the President as needed.
- Serve as notetaker - Attend internal and external meetings as assigned, take notes, and track action items and deliverables.
- Communicating needs, priorities, and decisions – The SEA is the center of both incoming and outgoing communication for the President. As such, the SEA will communicate in an organized and concise fashion with the staff and the President on what decisions must be made, what decisions have been made, what questions remain unanswered in order to make decisions, and what information is required to make any given meeting, day or trip a success.
- Managing administrative tasks – The SEA is responsible for all administrative processes in the President’s office, including timecards, receipts, invoice processing, credit card reconciliation, expense reimbursement, correspondence, and routing contracts that must be signed by the President.
- Assisting in special projects – The SEA will have the opportunity to help with special projects out of the President’s Office, including, but not limited to, preparing presentations and managing planning processes.
Skills/Experience:
- 2+ years of experience in a scheduling or executive administrative role (e.g., supporting executive-level staff and/or Board of Directors) required.
- Eagerness and ability to take on work with a positive attitude with an eye toward the crucial role administrative tasks play in the success of the organization
- Excellent organizational ability, attention to detail, and strong verbal and written communication skills
- Ability to work both independently and as a team player in a fast-paced, dynamic environment and handle multiple priority tasks simultaneously.
- Superior interpersonal skills, the ability to exercise independent judgment, and a high degree of diplomacy and confidentiality.
- Computer proficiency in MS Office, Excel, Publisher, and/or other related software skills, and web-based research.
Compensation/Benefits:
$55,000 - $65,000
How to Apply:
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 26 2022
Active Until:
Sep 26 2022
Hiring Organization:
NARAL Pro-Choice America
industry:
Nonprofit