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Program Assistant - Washington, DC

This job is no longer available

Washington, DC

Only Make Believe is a non-profit organization based in New York City and Washington, DC.  General position responsibility is to provide programmatic and administrative support to the Washington, DC office through assisting in program management, conducting and organizing administrative duties and coordination of activities including performances, volunteer and fundraising events.

Areas of Responsibility: 

The core responsibilities include, but are not limited to:

  • Salesforce data entry
  • Organize and coordinate meetings, conferences, travel arrangements
  • Process transactions and submit financial back-up to appropriate staff
  • Perform prospect research for donors/supporters
  • Timely correspondence to donors/volunteers
  • Maintain program prop/costume inventory
  • Manage program performance calendar
  • Coordinate props/costume assignments per facility location
  • Assist with pre and post special event activities
  • Assist with fundraising/volunteer activities
  • Facilitate on-site volunteer costume events
  • Record meeting minutes
  • Maintain schedules, calendars and hospital contact information
  • Coordinate social media collateral for postings
  • Handle incoming mail and other materials
  • Screen and direct incoming calls
  • Provide general administrative support to DC office
Educational Background: 
Bachelor's Degree from an accredited college or university or equivalent

Minimum Qualifications:             

  • Bachelor’s degree from an accredited college or university or equivalent
  • Knowledge of database management (Proficiency in Salesforce, a plus)
  • Proficient in Microsoft Office Suite
  • Ability to handle numerous tasks simultaneously
  • Good communication, writing, proofreading, editing & research skills
  • Excellent organizational and interpersonal skills
  • Knowledge of administrative and clerical procedures 
  • Proficient in spelling, punctuation, grammar and other English language skills
  • Proven experience of producing correspondence and documents
  • Proven experience in information and communication management 
  • Must be a self-starter, able to prioritize without supervision, exercise sound judgment, be extremely attentive to detail, able to take initiative and function as a member of a team

Key Competencies

  • Verbal and written communication skills
  • Attention to detail
  • Confidentiality
  • Planning and organizing
  • Time management
  • Interpersonal skills
  • Customer-service orientation
  • Initiative
  • Reliability
  • Stress tolerance

Salary Range
$35,000 - $40,000



Medical & Dental Insurance

401(K) Program

How to Apply: 

Please send cover letter with salary requirement and resume in PDF format by e-mail only to: [email protected] with "Program Assistant" in the subject line. No phone calls, please. 

Organization Info

Only Make Believe

New York, NY, USA
Annual Budget : 
1-10 employees
About Us

Only Make Believe (OMB) is a non-profit organization that creates and performs interactive theatre for children in hospitals, care facilities and special education programs throughout the New York and Washington, D.C. metropolitan areas, free of charge to every site, family, and child.

OMB is dedicated to the principle that engaging a child’s imagination is a valuable part of healing and learning. Therefore, every child in our audience takes an active part in creating a world of fantasy and fun in order to transcend the boundaries of hospital walls.

The first OMB shows took place at the Rusk Institute’s Pediatric Unit at NYU Langone Medical Center and this past year we performed at 45 facilities/units in the New York metro area as well as 15 in and around Washington, D.C. In all, more than 77,188 children have starred in over 5,000 shows.

Connect With Us

Listing Stats

Post Date: 
Nov 18 2019
Active Until: 
Dec 18 2019
Hiring Organization: 
Only Make Believe