Only Make Believe is a non-profit organization based in New York City and Washington, DC. General position responsibility is to provide programmatic and administrative support to the Washington, DC office through assisting in program management, conducting and organizing administrative duties and coordination of activities including performances, volunteer and fundraising events.
The core responsibilities include, but are not limited to:
- Salesforce data entry
- Organize and coordinate meetings, conferences, travel arrangements
- Process transactions and submit financial back-up to appropriate staff
- Perform prospect research for donors/supporters
- Timely correspondence to donors/volunteers
- Maintain program prop/costume inventory
- Manage program performance calendar
- Coordinate props/costume assignments per facility location
- Assist with pre and post special event activities
- Assist with fundraising/volunteer activities
- Facilitate on-site volunteer costume events
- Record meeting minutes
- Maintain schedules, calendars and hospital contact information
- Coordinate social media collateral for postings
- Handle incoming mail and other materials
- Screen and direct incoming calls
- Provide general administrative support to DC office
Minimum Qualifications:
- Bachelor’s degree from an accredited college or university or equivalent
- Knowledge of database management (Proficiency in Salesforce, a plus)
- Proficient in Microsoft Office Suite
- Ability to handle numerous tasks simultaneously
- Good communication, writing, proofreading, editing & research skills
- Excellent organizational and interpersonal skills
- Knowledge of administrative and clerical procedures
- Proficient in spelling, punctuation, grammar and other English language skills
- Proven experience of producing correspondence and documents
- Proven experience in information and communication management
- Must be a self-starter, able to prioritize without supervision, exercise sound judgment, be extremely attentive to detail, able to take initiative and function as a member of a team
Key Competencies
- Verbal and written communication skills
- Attention to detail
- Confidentiality
- Planning and organizing
- Time management
- Interpersonal skills
- Customer-service orientation
- Initiative
- Reliability
- Stress tolerance
Salary Range
$35,000 - $40,000
Benefits
Medical & Dental Insurance
401(K) Program
Please send cover letter with salary requirement and resume in PDF format by e-mail only to: [email protected] with "Program Assistant" in the subject line. No phone calls, please.