The Senior Procure-to-Pay Analyst must possess significant knowledge of the end to end Procure to Pay process. The Senior Analyst is responsible for creation of often complex Requisitions. This individual must acquire significant knowledge of contracts, MOU’s, and SOW’s to assure that proper documentation is available to support the Purchase Order requested. Each Senior Analyst must have exemplary communication skills to provide clear instruction and responses to both individual requestors as well as Hub and Sub Hub staff as it relates to supporting documentation, process, and policy compliance. In addition, the Senior Analyst must be familiar with valid accounting code combinations, business policies and procedures involved with processes to expedite procurement and payments and how that translates to accuracy of the General Ledger. The Senior Analyst reviews Requisition requests processed by Sub Hub staff for compliance, approving or rejecting these requests.
The Senior Analyst runs reports and queries to review vouchers that are not properly coded or matched to Purchase Orders. They are responsible for communicating with Hub staff and Department owners to resolve issues, adjust vouchers, initiate Requisitions or Change Orders
Each Specialist interacts with a significant population of staff and management of all levels to process a large volume of requests and invoices. The Specialist coordinates the management of financial transactions, monitors and tracks activities of work in progress to ensure timely creation of purchase orders, change orders, and timely payment of invoices, while ensuring the accuracy of information and compliance with policy and contractual obligations.
The Senior Procure to Pay Analyst also participates in select process and system change meetings and mayt be tasked with testing and documenting the results of the testing
- Exemplary customer service must be demonstrated at all times taking into consideration the level of knowledge and sometimes emergent situations that customers may have.
- Initiates and completes often complex Requisition/Purchase Order documentation.
- Routinely runs reports and queries to locate work items that are non-compliant with policy and proceeds to correct issues allowing both Requisitions and Vouchers to move to completion.
- Matches invoices to Purchase order lines and/or recodes invoices to assure accurate processing.
- Understands and applies policy to determine correct coding of Invoices and Purchase Orders.
- Communicates with requestor and staff of all levels to assure correct and accurate processing.
- Enforces policy to assure required SOW, MOU, and/or Contract are present for PO creation.
- Distinguishes whether item is capital or operating expense (including pre-paid).
- Provides advisory information to Business Owner re: spend against available PO funding.
- Assigns appropriate Sub-Ledger to which PO or invoice is booked, communicates with sub-ledger and business unit owners to verify and obtain approval.
- Provides assistance to internal and external partners to research problems, questions and issues related to Invoices, Purchase Orders and Contracts.
- Provides analytical support i.e. troubleshooting, initiation of trouble reports and detailed documentation of problems for Help Desk, managers, and for the user community in the group for which the Senior Advisor provides services.
- Within the procure-to-pay process, there is a significant body of documentation and policy that the Senior Analyst must learn and apply. The Analyst will periodically be required to assist in modifying or updating documentation and must work well within a diverse group to accomplish that goal.
- The Senior Analyst must exercise critical judgment when applying rules to creating Requisitions and to code and route vouchers timely and accurately.
- With a widely diverse group of Vendors and Requestors, the Senior Analyst must communicate effectively, demonstrate responsiveness, maintain meticulous documentation, and provide exemplary customer service.
- Provides leadership to less experienced Procurement staff.Assures alignment with procurement strategy.
- This position requires a high level of challenge in interpreting, maintaining and updating internal procedures to meet legal and accounting standards as it applies to the procure to pay process and accuracy of the General Ledger.
- Inherent in the position is the ability to work with multiple managers and financial services groups to conceptualize issues and develop solutions for transactions that require initiation or correction. Must communicate required actions effectively to subordinate, peers and business unit managers as required.
- 2 or more years of accredited college work preferred and 3+ years of experience; or an equivalent combination of training and experience related to the duties of the position.
- Requires judgment and advanced analytical ability.
AARP offers competitive benefits with a 401K, 100% company funded pension plan, health, dental, vision and life insurance, STD/LTD, paid vacation and sick, and other benefits.