Administration and Support: 25% travel is required in this position. This person will be required to travel 10x a year (sometimes a full week and other times a few days). This is for Field Staff meetings and Advisory Meetings.
Areas of Responsibility:
- Provides support for the Senior Vice-President, three Vice-Presidents and four Directors.
- Maintains calendars, including helping to prioritize competing meeting requests.
- Organizes meetings and calendars for SVP, VP’s, Directors and team, including material preparation, book rooms and room set-up, catering, etc.
- Initiate and coordinate meetings with Providers to include negotiating contracts with hotels, travel agencies and other related entities to support Agent Advisory Councils for select providers and Field Team Meetings.
- Schedules travel for SVP, VP’s and Directors and prepares expense reports.
- Must have, or quickly gain, full knowledge of current technology, including conference room equipment to help facilitate presentations and help troubleshot basic technology issues
- Serves as a resource to team on office procedures, standard business practices and systems, with a goal of making team more efficient
- Supports and covers for fellow Administrative Assistants in the completion of their duties during times of absences and/or heavy workloads
- Orders office supplies for department
- Timely completion of all assignments imperative, including documents, correspondence, and spreadsheet development; electronic mail transmittals; on-line calendar updates, etc.
- Performs other administrative functions, as assigned, including processing sensitive and confidential matters
- Demonstrates AARP Values and behaviors in all interactions.
Educational Background:
Completion of High School, GED and/or Vocational training required, an Associate degree a plus,
Skills/Experience:
- 5 or more years of experience or equivalent training and experience to include progressively responsible administrative and coordination experience working in a director and/or an executive office environment.
- A working knowledge of administrative practices including coordination, planning, and office management is required as well as good organizational skills and accuracy when working with details.
- Skilled in using the personal computer and Microsoft office software packages, including Word, Excel and PowerPoint highly desirable.
Competencies include:
- Ability to maintain confidentiality
- Strong organizational, accuracy and follow-up skills, including the ability to develop alternatives and recommendations to problems
- Excellent verbal and written communication skills
- Ability to work well with both external people and staff at all levels of the organization
- The position must be able to work well under pressure, including prioritize multiple projects and special assignments (sometimes with competing deadlines) and manage them to completion.
Compensation/Benefits:
AARP offers competitive benefits with a 401K, 100% company funded pension plan, health, dental, vision and life insurance, STD/LTD, paid vacation and sick, and other benefits.
How to Apply:
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 31 2019
Active Until:
Oct 1 2019
Hiring Organization:
AARP
industry:
Nonprofit