The Project Manager, Campaigns is primarily responsible for providing administrative level and programmatic support to the National Campaigns Director and the campaigns department. This person will support the National Campaigns Director in several key areas to include: administrative support (travel, expenses, scheduling, invoices, etc.), research, budget management and reporting, and internal communications across a widely distributed team.
Based out of Audubon’s Washington, DC location, additional duties may include providing logistical support for the National Campaigns Director at this national office by acting as the point-of-contact for guests and liaising with vendors for services when needed. They will also assist with basic office management needs, such as ordering supplies/food, and setting up/organizing meetings and events.
The ideal candidate will possess strong judgment, prioritization and organizational skills. This person will have the ability to drive tasks/projects to completion under limited supervision and as part of a team.
- Maintain busy calendar and arrange extensive travel for the National Campaigns Director.
- Prepare meetings for the National Campaigns Director including printing documents, collecting supporting documentation and researching background information.
- Maintain an internal campaign team calendar to cover deadlines, work travel dates and vacation days.
- Stay informed about major projects and current priorities as they relate to the campaign goals, strategy and tactics;
- Responsible for the daily management through the life cycle of the program outcomes.
- Define the program internal processes, procedures, reporting, etc., to manage the program.
- Monitor progress to make sure that milestones are being met across the various projects and programs.
- Coordinate the projects and their interdependencies between the various projects and programs in the program.
- Hold team members accountable to ensure project plans are followed.
- Prepare written communications, correspondence, and presentations on behalf of the National Campaigns Director.
- Answer and screen phone calls and emails as needed.
- Proofread, edit, and facilitate documents and reports requiring multiple senior leadership input.
- Organize meetings with internal stakeholders as well as outside organizations and partners.
- Create and maintain administrative systems.
- Facilitate expense reports, invoices, contracts, and other documents requiring approval.
- Professionally handle confidential information including administration and personnel information.
- Assist other senior conservation leadership colleagues with budget tracking and special projects.
- Perform other duties as assigned.
- At least five years’ experience with demonstrable knowledge and effective schedule management.
- Extremely organized and detail-oriented with a commitment to excellence.
- High proficiency with MS Office applications; including Excel, Word, Outlook and PowerPoint, as well as other web-based tools such as Concur.
- Impeccable technical skills, including high-level comfort with — travel / travel programs, apps, sites, tools; demonstrated ability to stay abreast of time and effort enhancing tools.
- Comfort level with numbers and the ability to interpret budgets.
- Strong written and oral communication skills. Research-savvy; internet proficient.
- Outstanding interpersonal skills, as this job requires frequent interaction with diverse individuals including both internal and external stakeholders.
- Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner.
- Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity.
- Intuitive, with a proactive focus on supporting the campaign goals and the conservation leadership team;
- Ability and maturity to manage up as well as down.
- Excellent judgment and discretion.
- Ability to focus, multi-task, prioritize and meet deadlines in a rapidly moving environment.
- Enjoys a fast-paced and entrepreneurial culture.
- Interest in environmental issues and conservation preferred.
- Spanish speaker a plus.
- Sense of humor a must.