The Procure-to-Pay Specialist is responsible for processing invoices, purchase orders, check requests and direct payments originated by a Vendor to Payables, or by a Requestor to Procurement. The Specialist acquires significant knowledge of the contracts, accounting codes, business policies, and procedures involved with processes to expedite procurement and payment.
Each Specialist interacts with a significant population of staff and management to process a large volume of requests and invoices. The Specialist coordinates the management of financial transactions, monitors and tracks activities of work in progress to ensure timely creation and updates of purchase orders, and timely payment of invoices, while ensuring the accuracy of information and compliance with policy and contractual obligations.
- Knows and applies policy to determine correct coding of Invoices and Purchase Orders.
- Initiates and completes Purchase Order documentation including matching PO lines to Invoices.
- Communicates with requestor to assure correct coding.
- Enforces policy to assure required LOA, SOW and Contract are present for PO for Services. Responsible for matching lines on PO to SOW or Contract.
- Distinguishes whether item is capital or operating expense (including pre-paid).
- For the group that Hub represents, where reports are available, provides advisory information to Business Owner re: spend against budget.
- Assigns appropriate Sub-Ledger to which PO or invoice is booked, communicates with sub-ledger and business unit owners to verify and obtain approval.
- Provides assistance to internal and external partners to research problems, questions and issues related to Invoices, Purchase Orders and Contracts.
- Provides analytical support i.e. troubleshooting, initiation of trouble reports and detailed documentation of problems for Help Desk, managers, and for the user community in the group for which the Specialist provides services.
- 3-5 years of experience; or an equivalent combination of training and experience related to the duties of the position. Requires judgment and advanced analytical ability
AARP offers competitive benefits with a 401K, 100% company funded pension plan, health, dental, vision and life insurance, STD/LTD, paid vacation and sick, and other benefits.