The Office Coordinator provides executive administrative support to the Chief Public Policy Officer and professional staff; acts as office manager for the Public Policy office; and serves as the liaison for IT and computer systems management for the Washington, DC based Public Policy Office.
This position is based in the Washington, D.C. office of the Alzheimer's Association and reports to the Director of Operations.
Areas of Responsibility:
- Provides executive level administrative support to the Chief Public Policy officer including making travel arrangements, calendar management and expense/corporate card reconciliation, conference call coordination and general administrative duties including social media coordination.
- Provides administrative support to senior staff including corporate card reconciliation, and general administrative duties.
- Serves as backup support for data management for chapter reporting in AIM.
- Processes bills for payment including appropriate coding and recording. Maintains database of vendor payments. Produces accounting reports for variance reporting and vendor tracking. Assists with annual budget process including data input. Prepares department contracts for review and maintain department contract database.
- Serves as point of contact for service providers for office equipment, Building maintenance, etc.
- Responsible for AIM membership fulfillment including maintaining 72 hour acknowledgement and inventory management.
- Serves as first point of contact for IT issues and liaison with IT staff in Chicago for resolution. Provides training to new staff on phone and computer systems. Maintains accurate inventory of hardware on site.
- Coordinates conference calls/webinar scheduling for senior staff, including call placement, participant notification/confirmation, material distribution, minute taking.
- Provides administrative support for Advocacy Forum, including speaker notification, handout coordination, Hill mailings, and onsite support.
- Manages meeting logistics and conference rooms including scheduling, coordinating catering, and set-up and clean-up.
Educational Background:
Associate's Degree required; Bachelor's strongly preferred
Skills/Experience:
- Minimum of 5 years' experience in office management related position
- Typing speed of 4+ words per minute, excellent attention to detail
- Highly organized with the ability to prioritize, multi-task, and meet deadlines in a fast-paced environment
- Excellent verbal and written communication skills and interpersonal skills to provide exceptional customer service at all levels when responding to inquiries
- Proficiency in MS Office Suite, especially Word, Excel, PowerPoint; and Google
- Ability and willingness to work occasional evenings and weekends as needed for the job
- Ability to bend, stoop, and stretch to file
- Ability to sit for long periods of time
- Ability to operate standard office equipment
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 23 2018
Active Until:
Jul 23 2018
Hiring Organization:
Alzheimer's Association
industry:
Nonprofit