Context: Reporting to the Managing HR Partner, the HR Coordinator is part of a trio of coordinators on the HR Partner Team responsible for providing excellent client service in all HR functions as well as day to day support for the HR team. This role will be based in the D.C. office.
Scope: The Human Resources Coordinator is responsible for all HR administrative functions for the Program Department. This position handles a wide variety of HR functions including facilitating job posting and hiring, processing HRIS changes, and terminations procedures. Responsible on an administrative level for employment information and communications, new hire on-boarding, HRIS data entry, job posting, maintaining employment records and databases, and responding to routine employee questions. This role will also have a focus on organization wide recruiting processing and support.
- Recruiting and staffing support (40%)
- Provides support and guidance on recruiting process organization wide
- Post positions on national recruitment site when approved
- Coordinates posting to additional recruitment resources as needed
- Supports hiring process by generating offer letters and securing applicant background and MVR checks
- Support the Chapter internship policy through partnering with Chapter HR Partner to coordinate and ensure smooth process for hiring managers
- Shared management of the HRD Inbox (30%)
- Responds to and resolves general employee inquiries
- Forwards emails to appropriate HR contacts
- Completes employment verification requests via fax, phone, or email
- Responsible for processing job changes for client groups including promotions, merit increases, status and changes, and terminations in HRIS system in coordination with Benefits administrator, HR coordinators, and Payroll
- New hire onboarding (20%)
- Handles all new-hire on-boarding administrative procedures and communications for assigned client groups
- Generates newly hired employee benefit information in HRIS database for assigned client groups
- Acts as liaison between Human Resources and newly hired employees, assuring that benefit information is disseminated in a complete and consistent manner
- Other duties (10%)
- Creates and maintains hard copy personnel and benefit files and conducts periodic record audit of hard copy data such as; I-9 Forms, employee records, handbook receipts, and signed job descriptions
- Organizes and tracks all on-site and off-site Human Resources files for legal compliance and for easy retrieval
- Creates certain ad-hoc and routine reports and organizational charts upon request
- Performs miscellaneous duties as assigned
- 1 to 2 years of HR experience
- Familiarity with Google suite including Gmail, Google Docs, and Google Spreadsheets
- Ability to handle confidential and sensitive employment information
- Commitment to embodying Equity, Inclusion, and Justice values in day to day work
- Ability to prioritize and demonstrated attention to detail and accuracy
- Strong oral and written communication skills
- Strong organizational skills
- Experience with Workday a plus
- Experience or interest in recruiting administration a plus!