NRDC is seeking an Executive Assistant to work with the Chief Program Officer (CPO) in our Washington, DC office. Under the guidance of the Chief Program Officer this position manages the office of the CPO and a variety of special projects. S/he will provide full day-to-day administrative support to the CPO including calendar management and scheduling, planning travel logistics, and meeting coordination. S/he will also play a key role in effectively coordinating a number of projects overseen by the CPO, particularly in budget planning, research, and communications. The ideal candidate is a self-starter, quick learner and knows how to manage his or her own work and balance assignments. The individual in this role must be comfortable working in an independent, flexible, and efficient manner in a fast-paced work environment and be able to prioritize projects. Excellent research, writing, interpersonal, and project coordination skills are required. The candidate must be skilled at working in a collaborative culture and possess good judgment and tact.
- Provide administrative support to the CPO including calendar management and scheduling, processing of correspondence, invoice and expense reporting, and file maintenance
- Manage material gathering, administer the collaborative online space for materials and agendas, and participate in meetings to take notes
- Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling and technology of programmatic meetings and retreats
- Manage departmental budget ensuring accurate tracking of spending and frequent reporting with finance staff
- Coordinate travel arrangements and occasionally support the CPO during travel
- Prepare briefing materials, conducts research, and draft documents
- Provide ad-hoc hands-on support for a variety of projects and roles
- Minimum of 2 years of experience
- Must have strong interpersonal skills and be detail-oriented
- Strong project management and project coordination skills
- Proactive, detail oriented, problem solver with the ability to deliver high-quality results on-time
- Experience working with multiple teams, priorities and projects at the same time
- Strong skills in MS PowerPoint, Excel, Word
- Strong writing and researching skills
- Experience using Adobe InDesign a plus