The Executive Administrative Assistant provides confidential administrative support to the Chief of Education, using extensive knowledge of the organization, of NGS’s policies, and a high level of technical skill. This position operates with considerable independent judgment and initiative, and collaboration with the education team.
Areas of Responsibility:
- Coordinates and maintains the Chief of Education's calendar to optimize time and information sharing. Coordinates all aspects of travel, meetings, and other events. Prepares, evaluates and verifies for accuracy expense reports, travel documents, contracts, and other documents. Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders. (25%)
- Assists with preparation of proposals, presentations, and speeches for Chief of Education for internal and external meetings. Drafts, proofreads, and edits mailings, correspondence, memorandums and other documents from the Chief of Education. Maintains records files. (25%)
- Greets guests and dignitaries and takes messages as representative of the Chief of Education. Coordinates staff meetings including preparation of agenda, materials, and coordinates AV to connect remote staff. Communicates closely with education coordinator to support departmental administrative needs and logistical support. (25%)
- Act as the confidential assistant to the Chief of Education, maintaining as confidential information, records, discussions etc. pertaining to sensitive management issues, personal management, program changes, and the like. Represent the office of the Chief of Education to other Senior Executives, dignitaries and special guests. (25%)
Educational Background:
Bachelor's degree preferred.
Skills/Experience:
- 5+ years of progressively responsible experience in administrative positions, including at least two years in an executive office.
- Ability to interact effectively with all levels of employees including executive/senior staff, Board of Trustees, dignitaries and other special representatives.
- Excellent oral and written communications skills, excellent organizational skills with high attention to detail.
- Ability to operate independently, prioritize, and meet deadlines.
- Good computer skills across suite of office computer programs including Microsoft Word, Excel, Google documents, keynote, PowerPoint and adobe suite and experience with basic online research.
- Demonstrated interest in the priority areas of the National Geographic Society.
Job Function:
Organization Info
Listing Stats
Post Date:
Dec 19 2018
Active Until:
Jan 19 2019
Hiring Organization:
National Geographic Society
industry:
Nonprofit