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Executive Administrative Assistant (Content, Communications & Public Affairs)

This job is no longer available

Washington, D.C., USA
Full-time

The Executive Administrative Assistant provides confidential administrative support to the Chief of Content, Communications and Public Affairs (CCPA), using extensive knowledge of the organization, of NGS’s policies, and a high level of technical and interpersonal skills. This position operates with considerable independent judgment and initiative, and collaboration with the team.

Areas of Responsibility: 
  • Coordinates and maintains the Chief of CCPA’s calendar to optimize time and information sharing. Coordinates all aspects of travel, meetings, and other events. Prepares, evaluates and verifies for accuracy expense reports, travel documents, contracts, and other documents. Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders. (25%)
  • Assists with preparation of proposals, presentations, and speeches for Chief of CCPA for internal and external meetings. Drafts, proofreads, and edits mailings, correspondence, memorandums and other documents from the Chief of CCPA. Maintains records files.  (25%)
  • Greets guests and dignitaries and takes messages as representative of the Chief of CCPA. Coordinates staff meetings including preparation of agenda, materials, and coordinates AV to connect remote staff. Communicates closely with senior staff to support departmental administrative needs and logistical support.  (25%)
  • Act as the confidential assistant to the Chief of CCPA, maintaining as confidential information, records, discussions etc. pertaining to sensitive management issues, personal management, program changes, and the like.  Represent the office of the Chief of CCPA to other senior executives, dignitaries and special guests. (25%)
Educational Background: 
Bachelor's degree preferred or equivalent work experience.
Skills/Experience: 
  • 5+ years of progressively responsible experience in administrative positions, including at least two years in an executive office.
  • Ability to interact effectively with all levels of employees including executive/senior staff, Board of Trustees, dignitaries and other special representatives.
  • Excellent oral and written communications skills, excellent organizational skills with high attention to detail.
  • Ability to operate independently, prioritize, and meet deadlines.
  • Good computer skills across suite of office computer programs including Microsoft Word, Excel, Google documents, keynote, PowerPoint and adobe suite and experience with basic online research.
  • Demonstrated interest in the priority areas of the National Geographic Society.

Organization Info

National Geographic Society

Overview
Headquarters: 
Washington, DC, United States
Founded: 
1938
About Us
Mission: 

The National Geographic Society was founded in 1888 with a mission to "increase and diffuse geographic knowledge." As one of the world's largest nonprofit scientific and educational organizations, the Society works to inspire people to care about the planet.

Listing Stats

Post Date: 
Apr 28 2019
Active Until: 
May 28 2019
Hiring Organization: 
National Geographic Society
industry: 
Nonprofit