Provides administrative support and coordination related to events planning, conference room scheduling, front desk reception, facilities services, food/catering services, as well as communications to NPR employees and guests via a variety of media.
Areas of Responsibility:
- Coordinates scheduling, set-ups, catering, IT/AV and any related services for all conference and event space in Washington DC and provides information and support for similar operations at NPRs satellite offices.
- Provides reports related to usage of all meeting and event spaces.
- Ensures the information and direction disseminated to visitors, guests, and employees that enter any NPR facility is consistent and concise.
- Drafts and submits updates to the Facilities Section(s) of the NPR Internal Home Page.
- Provides periodic education and training about all Facilities services via written, oral and electronic means.
- Enters and assigns work requests for various Facilities services, and provides reports to management as required.
- Processes purchase requisitions for materials and services
- As assigned and/or scheduled; receives and/or directs visitor, guests, employees or delivery personnel at NPR headquarters, and provides information, direction and assistance necessary to present a positive impression of NPR and its mission.
- Assists Security and building staff in the event of emergency or building evacuation.
- Assists and supports all Facilities Management team members as required or assigned.
Educational Background:
College degree or an acceptable combination of course work and experience related to the Primary Responsibilities.
Skills/Experience:
- Three to five years of administrative and direct customer service experience required.
- Three to five years of event planning and coordination experience required.
- Strong interpersonal, verbal and written communication skills required.
- Demonstrated ability to organize work in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
- Proficiency using Microsoft Office, Internet research tools.
- Proficiency in facilities/event scheduling software systems required.
- Hands-on experience using automated procurement and accounting software systems.
- This position has direct contact with existing clientele and the general public Therefore, incumbent must dress in business attire and appear well groomed at all times.
- Ability to assist in moves and changes to conference center furniture set-ups as needed..
- This position requires occasional shift work and off-hours project coordination.
Preferred:
- Knowledge of NPR and its programming.
- Experience in catering and food service operations.
- Knowledge of web design
- Bi-lingual
Compensation/Benefits:
NPR offers a competitive compensation and comprehensive benefits package including health and wellness benefits, retirement, and work/life balance programs, as well as opportunities for career growth and development.
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 19 2019
Active Until:
Sep 19 2019
Hiring Organization:
National Public Radio, Inc.
industry:
Nonprofit