Campaign Coordinator, Shot@Life

Campaign Coordination (40%)

• Coordinate local and national event logistics with Shot@Life team members, venues, vendors, and partners.
• Travel to campaign events to support set-up and run-of-show.
• Maintain the campaign’s inventory of materials.
• Track use of all materials distributed for campaign events.
• Order and design new materials through vendors as needed.
• Work with Champions and partners to distribute requested materials.
• Support grassroots advocacy efforts to increase organic growth and strengthen constituency engagement.
• Conduct research for internal and external communications.

Administrative Support (35%)

• Provide administrative support to assigned members of the Shot@Life team.
• Handle scheduling, draft correspondence, and complete other tasks as needed.
• Coordinate travel arrangements and logistics.
• Process expense reports for supported staff.
• Organize meetings and conference calls, taking minutes as needed.
• Prepare, finalize, and distribute internal and external correspondence as directed.
• Manage electronic and paper files.
• Assist with briefing notes, memos, and board book preparations as directed.

Budget and Contract Management (25%)

• Assist Shot@Life’s Executive Director and Sr. Partnerships Associate in managing the budget, contract, grant, and fiduciary portfolio for the team.
• Work with Business Services/Budget Department to draft approval forms, agreements, and amendments.
• Track scheduled payment disbursements and project deliverables.
• Work with Finance and Business Services/Budget Departments to process bills and invoices and execute contracts. Monitor disbursements and troubleshoot as needed.
• Other activities required to effectively manage grants and contracts.
• Oversee the campaign’s budget, track expenses, and process outgoing payments in a timely manner.
• Support the Sr. Partnerships Associate to track individual fundraising numbers and prepare fundraising components of quarterly and annual reports; draft donor communications, including thank you letters; perform prospect research as directed.
• Perform other duties as assigned.