The Associate, Events will serve as a central events planner and producer for Teach For America’s D.C. Regional office, managing and executing logistics of small- and large-scale events central to our regional operations, ranging from onboarding and training events for our teachers to our annual gala. In this role, you will be at the heart of TFA-DC’s mission and will have the opportunity to bring your expertise in project management, focus on people and relationships, attention to logistical details, and commitment to teachers and kids to bear in planning and executing events serving a wide variety of audiences. Throughout the year, you’ll work with our entire regional team to co-create visions for effective events, plan and manage resources, and execute smoothly and successfully as we work to ensure that every child in our region has the opportunity to attain an excellent education.
Event Project Management (70%)
- Work with the regional team and outside stakeholders to craft vision, needs assessment, and key design elements for events including:
- Annual “Leadership Changing Lives” gala in February
- Annual multi-day orientation event for new teachers in June
- Regular professional development sessions for D.C. region teachers between August-May
- Annual summer celebration of new D.C. region alumni and other alumni association events
- Fall and spring supporter receptions
- School and classroom visits for prospective corps members and supporters
- Regular gatherings of the regional team, including quarterly strategic planning and monthly team meetings
- Produce and coordinate event timelines, checklist, and project plans
- Research and coordinate with vendors
- Track event budget and expenses
- Secure space, catering, supplies and materials, and A/V
Event Production and Operations (20%)
- Assist with the preparation of speakers, videos, and other event programmatic elements for annual calendar of events
- Develop materials and conduct trainings to prepare event staff and volunteers for seamless event execution
- Manage day-of and post-event logistics coordination
- Assist with the analysis of event data and outcomes to ensure continuous improvement
- Partner with the D.C. National office operations lead by designing, implementing and maintaining office systems around office events, office supplies, and space maintenance; build on current communication structures that maximize efficiency within our office and live out our team operating values.
Regional Team Responsibilities (10%)
- Support, attend and/or participate in regional team activities including but not limited to: corps member selection and matriculation; corps member and alumni professional development, including some evenings and weekends; functional team meetings and retreats
- 2-4 years professional experience
- Demonstrated experience planning and managing large-scale events
- Experience in non-profit development or fundraising a strong plus
Skills
- Excellent organization, project management, creativity, and attention to detail
- Ability to thrive in a results-oriented, fast-paced and entrepreneurial environment
- Customer service orientation and a drive to support mission-driven work from behind the scenes
- Ability to build relationships and motivate others towards a shared goal
- Data collection, analysis, and reporting, and interest in using data to inform and drive strategy
- Proficiency in Microsoft Word, Excel, and PowerPoint required; familiarity with Microsoft Publisher and customer/content management systems such as Salesforce a plus