World Wildlife Fund (WWF), the world’s leading conservation organization, seeks a Senior Administrative Assistant at our Washington, DC office. This position supports the Markets & Food team and performs a variety of standard and frequently complex administrative duties, accounting tasks and special projects to ensure the smooth functioning of the department using administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies.
Areas of Responsibility:
- Communication - Answers and routes phone calls, greets visitors, and handles a variety of internal and external requests, makes appointments for supervisor(s) and staff. Answers complex inquiries requiring detailed knowledge of departmental procedures.
- General office duties - Makes travel arrangements; handles administrative aspect of new employee set-up; orders office supplies, coordinates mailings, production and distribution of documents, reports and other materials. Performs miscellaneous office tasks. May assign work and coordinate projects performed by part-time and temporary staff.
- Document review and preparation - Regularly composes correspondence for self and others. Composes complex documents for others such as presentations using PowerPoint.
- Coordinate meetings/conferences/ special events- Arranges meetings including attendee coordination, space and equipment rental, AV needs, catering, and material preparation. Schedule and initiate WebEx and Premiere Global meetings.
- Financial support - Reviews and processes payments for credit cards transactions and invoices, inputs proper coding into financial system, prepares check and/or wire requests, handles re-classes and serves as the liaison with accounting to track payments.
- Recordkeeping - Collects information and maintains logs, records and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or SharePoint. Reviews, validates and inputs data collected or provided by others.
- Identifies any problems with the data and coordinates with others to resolve problems as needed.
- Performs other duties as assigned.
Educational Background:
A high school diploma or equivalent and five years of demonstrated and progressively responsible experience in an administrative assistant position required; Bachelor’s preferred with 2 years of experience.
Skills/Experience:
- Demonstrated ability to use Microsoft Office: Outlook, Word, PowerPoint, Excel.
- Familiarity with database work a plus.
- Strong organizational, quantitative and analytical skills Excellent oral and written communication skills.
- Strong attention to detail.
- Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
- Experience using WebEx or other meeting conference platform a plus.
- Experience helping remote staff a plus.
- Ability to take initiative, prioritize, complete work with minimal supervision and meet deadlines.
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 22 2018
Active Until:
Feb 22 2018
Hiring Organization:
World Wildlife Fund
industry:
Nonprofit