World Wildlife Fund (WWF), the world’s leading conservation organization, seeks a Senior Administrative Assistant at our Washington, DC office. Performs a variety of standard and frequently complex administrative duties, accounting tasks and special projects to ensure the smooth functioning of department or program using administrative skills, organizational skills, team work, and a detailed knowledge of the organization and its programs and policies.
Areas of Responsibility:
- Communication - Answers and routes phone calls, greets visitors, and handles a variety of internal and external requests, makes appointments for supervisor(s) and staff. Answers complex inquiries requiring detailed knowledge of departmental procedures.
- General office duties - Makes travel arrangements; handles administrative aspect of new employee set-up; orders office supplies, coordinates mailings, production and distribution of documents, reports and other materials. Performs miscellaneous office tasks.
- Agreements – Supports, prepares, and monitors agreements for consultants for the Oceans Team. Drafts agreements, monitors compliance with agreement terms, ensures agreements and payments are processed timely and in accordance with WWF policy and procedures. Prepares paper work for approval, secures signatures, and distributes documents to appropriate parties. Serve as liaison between the Oceans Team and the Program Ops Team.
- Document review and preparation - Regularly composes correspondence for self and others. Composes complex documents for others such as presentations using PowerPoint.
- Coordinate meetings/conferences/ special events- Arranges meetings including attendee coordination, space and equipment rental, AV needs, catering, and material preparation. Schedule and initiate WebEx and Premiere Global meetings.
- Financial support - Reviews and processes payments for credit cards transactions and invoices, inputs proper coding into financial system, prepares check and/or wire requests, handles re-classes and serves as the liaison with accounting to track payments.
- Recordkeeping - Collects information and maintains logs, records and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or specialized databases such as SharePoint. Reviews, validates and inputs data collected or provided by others. Identifies any problems with the data and coordinates with others to resolve problems as needed.
- Performs other duties as assigned.
Educational Background:
A high school diploma or equivalent. Five years of demonstrated and progressively responsible experience in an administrative assistant or secretarial position.
Skills/Experience:
- Demonstrated ability to use Microsoft Office: Outlook, Word, PowerPoint, Excel.
- Familiarity with database work a plus.
- Strong organizational skills.
- Excellent oral and written communication skills.
- Strong attention to detail.
- Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
- Ability to take initiative, prioritize, complete work with minimal supervision and meet deadlines.
- Prior experience in the non-profit realm is a plus.
Additional Information:
As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 14 2017
Active Until:
Oct 14 2017
Hiring Organization:
World Wildlife Fund
industry:
Nonprofit