The Contracts Associate is responsible for the review of contracts and agreements as assigned and serves as a point of contact for all contracting systems, internal processes, and procedures. The Contracts Associate liaises with and provides support to contracting points of contact in other departments/teams, and external partners. Additionally, the Contracts Associate provides administrative and accounting/finance support to the Finance Department.
The Contracts Associate is a member of the Finance Department and reports directly to the Sr. Director, BSBR and Contracts.
Areas of Responsibility:
- Reviews and/or authors contracts and agreements. Uses judgement to advance agreements with non-standard terms for secondary reviews by the Sr. Director.
- Maintains an understanding of all contracts, grants and agreements, and assists in updating templates as required.
Manages the Partner Vetting process. - Provides assistance and guidance to teams throughout the Foundation to develop grants, contracts, and any other type of agreement needed to formalize relationships.
- Serves as liaison to the other departments concerning policies and procedures.
- Maintains database and e-filing system for all in-progress and fully-executed agreements.
- Provides support as needed in relation to the annual audits, IRS Form 990 filings, and Board book materials.
- Presents, maintains, and develops training and reference materials; including but not limited to, materials needed for the new-hire orientation and regular contacting process trainings.
- Provides administrative support to the Finance Department; including but not limited to, filing, scheduling, and preparation of meeting materials, expense reports, and correspondence.
- Reviews, tracks, and distributes all documents received by the Contracts Team; including, assessing information for completeness and accuracy, maintaining document tracking logs, electronic databases and files, routing and sharing information with colleagues within and outside the department.
- Ensures excellent customer service by providing timely and accurate information to all stakeholders as needed.
Prepare and maintain up-to-date, written, fully explanatory desk procedures for all task responsibilities. - Maintains a strong knowledge of all database systems used to provide optimal support in extracting and creating reports – current systems include Raiser’s Edge, Financial Edge, Salesforce, GIFTS, and standard office programs (Outlook, Excel, Word, etc.).
- Performs duties and takes on ad-hoc tasks as assigned or reassigned from time to time and in accordance with the priorities of the department to include the above responsibilities plus revenue, expenses, receivables, payables, grants, investments, or any other function performed by the Finance Department.
Educational Background:
College degree in a relevant field with at least three years of applicable work experience.
Skills/Experience:
- Excellent verbal and written communications skills required.
- Proficiency in Microsoft Office Suite to include Word, Excel, Access, and PowerPoint.
- Experience with Raiser’s Edge, Financial Edge, Salesforce, and GIFTS desired.
- Attention to detail and strong organizational skills.
- Ability to provide excellent customer service to all stakeholders
- Ability to work independently as well as cooperative and collaborative.
- Ability to take initiative, and prioritize multiple and competing priorities.
- Dependable, consistent and extremely accurate.
- Ability to meet regular attendance and tardiness policy
- Ability to work under pressure and handle stress.
- Ability to maintain confidentiality
Compensation/Benefits:
- For full-time employees we offer an excellent range of benefits, including a choice of two health plans through CareFirst (PPO or HDHP). Dental insurance, vision discount plan, Life Insurance, Supplemental Life Insurance, Short-Term Disability, Long-Term Disability, Long-Term Care Insurance, Health Club Discounts, Commuter Benefits, Employee Assistance Program and Warby Parker discounts.
- 12 Paid holidays, 4 weeks of vacation, 10 sick days, 3 personal days and 8 weeks of parental leave (mother or father). Access to the UNFCU Credit Union, 150% match on our 403b retirement plan, Flexible spending accounts, health savings accounts and discounted Zipcar membership.
Job Function:
Organization Info
Listing Stats
Post Date:
Nov 26 2017
Active Until:
Dec 27 2017
Hiring Organization:
United Nations Foundation
industry:
Nonprofit