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Major Gifts Coordinator

This job is no longer available

Washington D.C., DC, USA


Areas of Responsibility: 

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Division Description: The Institute's Office of Institutional Advancement (OIA) is a central division focused on Institute-wide donor and prospect engagement. Areas of practice include principal and major gift fundraising, corporate and foundation relations, annual giving and membership programming through the Institute's Society of Fellows, planned giving, trustee engagement, major events, stewardship, research, gift accounting, and Advancement Communications.

Position Description: The Major Gifts Coordinator works in conjunction with the Executive Director, Strategic Engagement to manage fundraising operations, which include tracking donors and prospects in the CRM database, calendar management, recording interactions, and the internal and external coordination of ongoing cultivation and stewardship activities. Additional duties include direct donor and prospect interactions and strategic advising for the Executive Director, Strategic Engagement and Director of Major Gifts.

Essential Duties and Responsibilities:

  • CRM database management: Proactively support front-line relationship managers to assure high quality, systematic interactions with current donors and prospects. Includes tracking of actions and contacts, building custom lists for geographic and thematic opportunities, and designing reports to track activities.
  • Calendar management: Creating and maintaining a calendar of meetings (in-person and virtual), phone calls, and other interactions with donors and prospects for the Executive Director, Strategic Engagement and Director of Major Gifts. This includes direct interactions with donors, prospects, and their support teams to confirm the appointments.
  • Administrative support: Responsible for providing development support to the Executive Director, Strategic Engagement and Director of Major Gifts in managing calls and calendars, setting meetings, tracking deadlines, entering actions, and preparing reports.
  • Data analysis and database super user: Trainer-level mastery of database and systems, including research, entry, and report generation. High level mastery of constituent, cultivation and stewardship functions. Responsible for the management of gift acknowledgements, thank you notes, donor reports, bio creation, and donor recognition listings. Includes tracking of individual donors and prospects, revenue, and identifying trends and opportunities for growth.
  • Direct interactions with donors and prospects: Responsible for interactions with donors and prospects on a highly professional level, including answering inquires, returning phone calls, and scheduling meetings.
  • Strategic advising and assistance: Provide thoughtful direction for meetings, other projects & special requests related to strategic goals and growth.

Principal Interactions: Interacts routinely with colleagues in OIA, Communications, and the Office of the President & CEO; donors and prospects; and other Aspen Institute colleagues.

Knowledge, Education, and Experience:

  • Bachelor's degree, or higher
  • Passionate interest in current events, trends and ideas related to the Institute's work and mission.
  • At least 2-4 years of professional experience, preferably in membership or relationship management fields, experience with CRM database management.
  • Highly motivated, creative professional who can work comfortably in a high-paced and very detail-oriented team environment.
  • Keen sense of personal integrity and discretion with handling sensitive information
  • Excellent interpersonal skills and experience working with organizational leaders. Ability to represent the Institute to high-level donors in a positive, knowledgeable and professional manner.
  • Excellent administrative and organizational skills, with an emphasis on time-management and the ability to organize and implement various activities within a deadline-pressured environment.
  • Excellent writing skills in email, letters, and marketing, including high-level proofreading
  • Proficiency with Microsoft Office, including Outlook, Excel and Word, and Salesforce preferred
  • Ability to quickly master project management software
  • Ability to quickly master CRM database software
  • Ability to quickly master donor research databases and work with data to identify trends and opportunities

Level of Authority:

  • Non-supervisory position

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

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Organization Info

The Aspen Institute

Washington D.C., DC, USA
About Us

We drive change through dialogue, leadership, and action to help solve the greatest challenges of our time.


The Aspen Institute has earned a reputation for gathering diverse, nonpartisan thought leaders, creatives, scholars and members of the public to address some of the world's most complex problems. But the goal of these convenings is to have an impact beyond the conference room. They are designed to provoke, further and improve actions taken in the real world.

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Listing Stats

Post Date: 
Jan 6 2022
Active Until: 
Feb 6 2022
Hiring Organization: 
The Aspen Institute