Our many faceted Development team is seeking an active learner willing and able to make our yearly cycle of events go around with top notch administrative and communications skills! Reporting to the Development Director, Corporate Initiatives and Foundation Relations, this role supports the work of the Corporate Initiatives team, and also supports the Director, Special Events and our The Longest Day and Team End Alz events. As a volunteer driven organization, all staff are expected to recruit, cultivate, support and manage volunteer relationships to advance the mission of the Alzheimer's Association. Occasional evening and weekend work required, as well as ability to travel to programs and meetings throughout Massachusetts and New Hampshire.
Provide basic administrative support for Development team, including:
- Assisting with office and telephone coverage when necessary
- Performing routine clerical functions, such as copying, typing and filing
- Creating merged mailing lists and email lists
- Ordering materials and working with vendors
- Preparing documents for meetings
- Taking and distributing meeting agendas and minutes
Deliver specialized functions to the Corporate Initiatives and Special Events teams by:
- Monitoring sponsor payment and pledges
- Tracking sponsor benefits for events (Hope on the Harbor, Walk, Run Tri Ride)
- Supporting the various volunteer Committees with materials
- Conducting online research regarding donor inquires and concerns
- Researching new corporate/business team opportunities
- Placing welcome calls to new registrants
- Attending informational "tabling" events
- Filing applications, etc., including for on-line support
- Overseeing volunteer in-house activities
- Updating/monitoring Raiser’s Edge, Convio, Image Silo and Sphere
Coordinate implementation of events, including:
- Assisting in the preparation of event materials, reports, forms and correspondence
- Providing logistical help with events, including preparing packets and marketing pieces
- Updating websites in collaboration with our Communications team
- Preparing written collateral in collaboration with our Communications team
- Overseeing logistics, registration and set-up
- Working with select sponsors
- Arranging food and beverage services
- Overseeing volunteer participation
- Performing other diverse duties as assigned
- Two years’ office administrative experience
- Two years’ experience with Microsoft Office, including Word, Excel and Outlook
- Demonstrated success with volunteer-led programs, with experience in recruitment, training, engagement, and evaluation of volunteers.
- One years’ experience with databases such as Filemaker Pro and Raiser’s Edge is preferred
Key Professional Attributes
- Professional personal demeanor and presence, recognizing role as the initial "face and voice" of the Association
- Punctuality with an appreciation of the impact of effective coverage to the success of the Association
- Superior self-management skills, as independent initiative and ability to collaborate are essential
- Deadline driven, incorporating effective planning and time management strategies that support collaborative delivery of results
- Ability to multitask in a fast-paced environment, since efficient use of time and flexibility are requisites to meeting the high level of support demand
- Ability to lift 35 pounds