Reporting to the Waltham Office Manager, this Administrative Associate is responsible for key administrative and logistical activities in the two-state Chapter. These include supporting the efficient operation of the office environment, as well as assisting professionals delivering services to families and health care providers. Additionally, this person provides administrative support to the Finance Department. Occasional travel throughout the two-state Chapter is required.
Ensure the effective operations of the office environment, including:
- Overseeing inventory and ordering of wide range of supplies and event collateral
- Performing attendance data entry to Programs & Services databases
- Running formatted Budget Report routines for distribution to department heads
- Supporting liaison with building management
- Providing backup coverage to receptionist/switchboard
- Conference room setup for Full Staff, Board of Director, and other meetings
- Other support duties as assigned by Waltham Office manager
Provide administrative support to the Finance department, primarily preparing daily deposit batches in Image Silo and processing credit card donations (scanning and indexing)
- Two years’ experience working in a relevant officer environment
- One year’s experience in MicroSoft Officer, including Word, Excel and Outlook
Key Professional Attributes
- Professional and energetic personal demeanor and presence with a "Can Do" attitude. Unflappable.
- Strong self-management skills, as independent initiative and ability to collaborate are essential
- Ability to multitask in a fast-paced environment, since efficient use of time and flexibility are requisites to meeting the high level of support demand
- Strong interpersonal skills with the ability to work under pressure with a wide range of personalities, including resolving conflicts quickly and effectively
- Effective verbal and written communication skills, reflecting an understanding of the appropriate use of communication technologies
- Appreciation of cultural and ethnic diversity, especially with respect to outreach to underserved communities