The Sr. Manager Field Procurement & Coupa Administrator is responsible for the delivery of effective and efficient procurement and logistics services to meet the needs of LLS chapters including the creation and implementation of Standard Operating Procedures (SOP) and the strategic optimization of the LLS vendor portfolio. The role supports and partners with the chapters Executive Directors and Field Operation team to provide consistent support for all procurement needs and develops signature policies to enable continuous management over controllable expense categories. The ideal candidate will deliver efficiencies and cost savings for the organization as well as serve as the Procurement system administrator. Sr. Manager Field Procurement & Coupa Administrator responsibilities include suggesting cost-effective strategies that deliver savings to LLS and maximize funding for the Mission.
Areas of Responsibility:
- Plan, develop and manage the procurement activities of LLS chapters including multi-million dollars expenditure for procurement of a broad range of commodities and services.
- Be responsible for all aspects of supply chain management within the field in support of its operations, sourcing, supplier management, supply chain initiatives as well as flow and process management.
- Ensure compliance with established procedures for the supply of goods and services.
- Develop and ensure the efficient implementation of the field procurement annual plan and overall procurement strategies using best procurement practices and approved policies.
- Develop regional category strategies and actionable sourcing and project plans to optimize LLS spending across the chapters.
- Overall responsibility for vendor relationships for the field. Key components of the relationship include negotiations, establishing and tracking vendor performance and service metrics, maintaining a central LLS contract database, monitoring contract portfolio duration and performance and ensuring vendors are compliant with LLS policies and guidelines.
- Identifies opportunities to introduce regional and national contracts with vendors that can be leveraged across LLS chapters. Identifies opportunities for sponsorships and strategic partnerships with vendors to decrease cost and support mission-related activities.
- Serve as the Procurement administrator for LLS Coupa procurement system
- Manage Coupa Supplier enablement to include catalogs, electronic invoicing and purchase orders delivery methods.
- Develop and maintain suppliers profile and scorecards.
- Prepares and reviews requests-for-bid (e.g., RFP, RFQ, RFI) based on detailed specifications outlined by the chapters. Provides input into the preparation of bids to ensure compliance, quality, and consistency. Ensures that all bids follow LLS SOP’s and protocols in coordination with other LLS control functions such as the LLS Legal Dept.
- Identifies prospective vendors and responds to vendor inquiries. Ensures that all bidders conform to appropriate regulations. Awards projects and performs supplier/vendor onboarding including: background checks and credit applications. Maintains vendor performance scorecard.
- Assists in developing and implementing policies, SOP’s, and systems to ensure vendor management aligns with LLS internal control policies, is transparent, and provides audit trails for all LLS-to-third party vendor engagement.
- Manages vendor relationships and negotiates terms that align with corporate and department strategy.
- Assists with implementing cost efficiencies and instituting best practices to guarantee LLS receives superior product and service.
- Helps research, identify, evaluate and select preferred suppliers.
- Partners with the operating teams to ensure assets are properly received, replenished and utilized.
- Provides superior customer service and serves as liaison between LLS chapter staff and suppliers; answers questions as they relate to products, inventory replenishment and site navigation.
- Performs other related duties as assigned.
Educational Background:
Bachelor’s Degree required.
Skills/Experience:
- Knowledge of print/ premium production preferred.
- Experience in project management.
- Detail oriented, with excellent organizational skills.
- Demonstrated ability to build strong internal and external relationships.
- Excellent verbal and written communication skills.
- Minimum of 3-5 years of procurement experience.
- Knowledge of business processes, standard operating procedures, internal control policies. Strong financial management and administration skills.
- Extensive familiarity with the contracting process, including contract negotiations.
Education & Experience Requirements:
- At least 5 years of experience in purchasing, preferably with not-for-profit and/or multi-location organizations.
- Proven intra-organizational negotiation experience with knowledge of RFP/RFI/RFQ preparation and response review.
- Experience with procure-to-pay systems, preferably with Coupa (or similar).
Job Function:
Listing Stats
Post Date:
Feb 19 2018
Active Until:
Mar 19 2018
Hiring Organization:
The Leukemia & Lymphoma Society
industry:
Nonprofit