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Executive Assistant

This job is no longer available

United States
Temporary / Seasonal

The Temporary Executive Assistant (EA) provides critical support to the national Regional Operations Team by managing the administrative and operational work for Senior Vice President (SVP) and Chief of Staff (COS) who lead and manage a team of 14 executive directors. As primary support for the SVP your responsibilities include: developing and maintaining a system of prioritization for the SVP, complex calendar management for high-level meetings with senior executives inside and outside the organization as well as civic officials, coordinating complex travel and logistics, designing and overseeing all SVP office operations, managing logistics for all regional home team engagement events and experiences, and executing on other high-impact projects as needed. Previous TFA executive support experience preferred. 

Areas of Responsibility: 

SVP Support (40%)

  • Lead strategic calendar management support for SVP with Executive Directors (EDs), national partners, and other internal and external partners on a regular, recurring, as well as one-off basis
  • Create systems and structures to ensure SVP’s time each week is aligned with short-term and long-term priorities
  • Work closely alongside the COS to determine cadence and priority of regional site visits ensuring alignment to organizational happenings
  • Coordinate with regional points of contact to establish the agenda and logistical needs for regional site visits, as needed
  • Manage and coordinate necessary accommodations for the SVP’s monthly travel schedule
  • Draft correspondence upon request
  • Serve as team budget manager and manage SVP monthly budget
  • Process and complete American Express and personal reimbursement expense reports the SVP and members of the ORFE
  • Approve monthly expense report submissions from all direct reports of SVP

 Home Team Engagement & Operations (40%)

  • Support in executing overall team vision, priorities, goals and strategies
  • Contribute to design of Home Team key activities, process, work streams, and division of labor
  • Manage SVP and COS to ensure time allocations are priority driven and focused
  • Build and maintain annual team calendar to provide clarity and inform strategy, planning, and coordination with regions
  • Support COS in the design and development of monthly Home Team calls with the Home Team
  • Develop project plan and support all logistics for Home Team retreats
  • Manage Home Team regional information and coordination of Box and Google Drive files
  • Support and nurture efforts to build strong home team culture
  • Support SVP and COS in implementing Annual Performance Reviews
  • Identify and purchase key team gifts

 Special Projects (20%)

  • Support team hiring needs by managing SVP tasks, coordinating interview logistics and coordination with regional point person
  • Develop strong project plans to support ORFE project and Strategic Clarity projects
  • Lead other special projects and components as requested
Skills/Experience: 
  • 1-3 years of work experience in an executive administrative support role
  • Experience and comfort working remotely from manager

Work Demands

  • Ability to work some evenings and weekends.    
  • Some travel may be required during your temporary employment

Skills

  • Strong organizational skills and attention to detail
  • Ability to operate effectively in a fast paced environment
  • Must be highly proficient in Microsoft Outlook, particularly the calendar feature
  • Ability to make timely decisions and demonstrate strong judgment
  • Exceptional customer service orientation
  • Strong written and verbal communication skills
  • Ability to tailor approach toward the perspective of others

Organization Info

Teach For America

Overview
Headquarters: 
New York, NY, United States
Annual Budget : 
$100-500M
Founded: 
1993
About Us
Areas of Focus: 
Mission: 

Teach For America is the national corps of outstanding recent college graduates, professionals, or graduate students who commit to teach for two years in urban and rural public schools and become lifelong leaders in expanding educational opportunity. Teach For America's mission is to enlist, develop, and mobilize as many as possible of our nation's most promising future leaders to grow and strengthen the movement for educational equity and excellence. In the 2016-2017 school year, 6,900 first- and second-year Teach For America corps members are teaching in 53 regions across the United States. Since 1990, Teach For America corps members have reached more than 10 million students. Teach For America's more than 40,000 alumni are providing critical leadership -- as teachers, school and district leaders; elected officials and policy advisers; and founders and leaders of education and social reform initiatives -- to ensure all children have the opportunity to attain an excellent education.

Listing Stats

Post Date: 
Mar 29 2019
Active Until: 
Apr 30 2019
Hiring Organization: 
Teach For America
industry: 
Nonprofit