Teach For America’s Procurement team is looking for a Coordinator, Procurement to play a critical role supporting organization-wide purchasing needs, as our team executes on a bold and exciting procurement plan. This Coordinator will be responsible for managing and tracking the billing of our national accounts, serving as the front-line customer support for all internal vendor-related questions and monitoring team spending. Additionally, the Coordinator will have the opportunity to work with teammates on special projects related to overall team goals and strategic initiatives. The Coordinator will work closely with the Director, Procurement and will join a dynamic, seven-person team. The Coordinator is someone who is fulfilled by behind-the-scenes operations and sees this role as an opportunity to support our team, while impacting organizational stewardship and compliance. The Coordinator, Procurement sits on the Procurement team, which is a sub-unit of the National Administration team, and reports to the Director, Procurement.
Billing & Invoicing (50%)
- Manage billing and invoicing for 15 national vendors, including receipt, reconciliation, verification, payment and tracking to ensure accuracy and grant compliance
- Maintain system to track monthly invoice reconciliation
Customer Service (25%)
- Manage the Procurement team email inbox to ensure that staff get timely and customer service-focused responses for inquiries regarding Teach For America’s national vendors
- Supervise user account creation and maintain national vendor user account lists
Team Spending (15%)
- Utilize Workday, Teach For America’s procure to pay software, to request purchase orders and monthly payments for team and organizational expenses
Tracking Spending Data (5%)
- Develop systems to track, manage and report on national vendor spending data
- Report on spending data in quarterly team meetings
Team Responsibilities (5%)
- Manage and contribute to special team projects as needed
- Lead meetings with your manager around progress toward your goals and your ongoing development
- 1-3 years of work experience in a support staff capacity
- Proficient in Microsoft Office products (Outlook, Word, Powerpoint, Excel) with an emphasis on Excel and experience with Google docs preferred
- Previous experience in finance or procurement related work is preferred, but not required
- Experience with Workday software or other similar finance platform a plus
Organizing, Planning and Executing:
- Ability to build and execute a basic project plan to assist with organizing, prioritizing, tracking, and managing workflow and projects
- Ability to respond in a timely and effective way to a wide array of requests from the broader organization
- Demonstrates an ability to create data collection systems and processes to efficiently and effectively collect data
- Familiar with accounting expense process workflow
- Detail oriented with a strong work ethic and an appreciation for deadlines and adherence to project plans
- Ability to exercise independent discretion on matters of significance
- Self-motivated, able to work in a team and independently
Building Relationships and Investing Others:
- Exceptional written and verbal communication skills, ability to articulate information and requirements to individuals and groups in an engaging, clear and succinct manner
- Positive attitude, desire to be a part of a diverse team, and commitment to Teach for America’s mission
Reasoning & Strategic Thinking
- Demonstrated ability to identify, gather, analyze information, while seeking to identify trends and patterns
- Capability to hypothesize, identify, and/or define problems and opportunities
- Motivated by identifying and resolving specific problems
Work requirements:
- Ability to travel to in-person meetings in various U.S. cities up to three times a year