The Executive Leadership Strategy team works to build the talent management infrastructure needed to maximize the impact of our executive directors. The Associate, Executive Leadership Strategy (ELS) plays an integral role in the ELS team’s operations and success by providing critical administrative support, and ensures that our operations and logistics are strong, efficient, and help to build a strong culture. This role will report directly to the Vice President and Senior Managing Director on the ELS team. The strongest candidates will possess these qualities and mindsets:
- You love details. You notice things that other people do not. You approach each task you lead with an eagle-eye toward details and anticipate every step and possible misstep in the process. It makes you incredibly happy when things fit together just right and projects and plans have been laid-out down to the last detail. There is something you love about vetting a dataset or proofreading a final document – you love catching and righting those small, but in your mind, critical points.
- You make things happen. You are a go-getter, do not get overwhelmed easily and take personal responsibility for the success of your work--whether it requires managing back-end processes, engaging with a team, or setting up others to execute effectively. You take pride in your integrity and follow-through on tasks. People would describe you as dependable and driven; they know when they ask you to do something, it’s as good as done.
- You are a self-driven learner. You consistently seek feedback from diverse sources to learn and improve; you drive your professional development with purpose and focus on outcomes; and you have a knack for devising, implementing, and investing others in systems that improve individual and team performance. Reflecting on your work and strengthening your approach based on your reflections is second-nature to you.
- You are a great communicator. You value precision and clarity in language. Whatever the medium, when people receive a message from you they are crystal-clear on the purpose and any requested action. They feel respected and that their time was well-spent.
- You know policies like the back of your hand. You understand the importance of policies and procedures, and you take time to fully internalize them. You care about being a steward of our organization’s resources and you work to ensure that we stretch the Teach For America dollar as efficiently as possible, taking advantage of all discounts and corporate partnerships. You care about the way we spend our money and adhere to policies because you understand the stakes involved when we spend money that’s been fundraised by our colleagues.
- You are a logistics master. You have superior logistics skills. You think ahead about what will be needed and strategize or make adjustments accordingly. Whether it be housing, dining, transportation or an unknown variable, you have lined up the necessary supports and resources well in advance and everyone involved in something you are planning knows where to be, by when, and what the back-up plan is, just in case.
- You are a jack of all trades. You are flexible. You know a little bit about a lot of things and if you do not know, you are quick to learn. You are willing to help out wherever needed and thrive in a face-paced, entrepreneurial environment. You are a resourceful, results-oriented team player with a positive “can do” attitude and a sense of humor. You are skilled at managing complexity and adjust course easily and quickly when things fall off-track. You are not thrown off by feedback (in fact, you thrive on it) and are able to incorporate and turn it around quickly.
- You are a people person. You forge strong, trusting relationships with diverse groups of people. You are empathetic and intuitive; you often know what people need or want before they do. You are socially flexible and know how to attune and calibrate your interactional style depending on the environment, audience, or context. You are fueled by collaborating and working to make others efficient and effective. You know when a healthy dose of humor is called for. People really like you, and you really like them.
(60%) ED Fellowship Operational Support
- Support scheduling conversations and calendaring over the course of the year with all pertinent constituents, including ED Fellowship participants, Executive Directors, Regional Field Executives, and Fellowship Faculty Members
- Create and act on detailed logistical plans for all in-person programming
- Drive the logistics and execution of ED Fellowship retreats in a way that cultivates a strong, inclusive, positive culture within the cohort (3x/year). This includes finding a location, negotiating contracts, drafting communications, meal planning, budgeting, and all related on-the-ground operational and logistics support.
- Manage all Fellowship call operations for Fellowship calls. This includes saving the recording, running the zoom video-conferencing platform, sharing any presentation materials on the screen, and logging the chat
- Manage and implement all Fellowship related emails (including the @EDFellowship email inbox and calendar), a weekly Fellowship newsletter, as well as feedback surveys
- Support ED Fellowship participants with booking travel in accordance with organizational per diems
- Work with the SMD, Executive Leadership Development to manage the ED Fellowship budget and ensure accurate forecasting for spending throughout the year
(40%) Overarching Support for the Executive Leadership Strategy Team
- Manage and track team budget overall, ensuring we are under-spending for the fiscal year and that all spending and finance processing is compliant with org-wide policies
- Partner with the VP, ELS to develop our upcoming year’s budget based on team strategy
- Travel booking for SMD and VP on team
- Process and submit expense reports for team members in a timely fashion
- Assist with overall team strategic planning tracking
- Manage all call operations for team calls. This includes saving the recording, running the zoom video-conferencing platform, sharing any presentation materials on the screen, and logging the chat.
- 2-3 years of work experience, ideally in an administrative or support function with a program, team, or senior executive
- Ability to travel to in person conferences 6-8 times a year
- Think critically and strategically and exhibit strong judgment while operating with a high level of organization, attention to detail and energy;
- Work efficiently and with accuracy in a fast-paced, deadline-driven environment;
- Handle multiple tasks at once with a spirit of flexibility, possibility, and a strong customer service ethic;
- Effective and professional communication skills, especially in written correspondence.