As one of the Assistant on the national Teacher Leadership Development team, you will work directly with the Vice President of one of our subteams, reporting directly to the VP or Chief of Staff. You will provide critical operations support to team leader and the Leadership Development team overall. You will directly support the Vice President by managing her calendar and time. This position provides an opportunity for individuals with superior organization, communication and relationship-building skills to ensure that the team is maximizing efficiency and performance. You operate with a high degree of proactivity and excel in building out systems. You are very detail-oriented and can often anticipate the needs of others before they come up. You are flexible and are constantly seeking feedback on the systems and processes that you design, ensuring that they enable a productive team culture. You are fun and enjoy working in a fast-paced environment.
Administrative Support (70-85%)
- Provide administrative support including scheduling meetings and conference calls, maintaining calendars, arranging travel, and processing monthly reimbursements for various team members.
- Maintain accurate and up-to-date budget tracking and reporting systems, prepare check requests, bills, and drive the tracking of the team budget.
Special Projects (15-30%)
- Organize the logistics of team retreats, including lodging, transportation, conference space, technology, communications, and social activities.
- Support team in proactive efforts to build team culture, including maintaining/improving team communication tools/systems.
- Drive special projects as determined by assistant’s skills/interests and team needs.
- At least 1-2 years of professional experience working in an administrative capacity or operations
- Teach For America alum and/or regional staff experience strongly preferred
- Familiarity with budget tracking preferred
Knowledge, Skills and Abilities
- Ability to manage several projects at once and work well in a fast-paced, deadline-driven environment
- Ability to create and maintain organizational systems with strong attention to detail
- Ability to track tasks, assess progress and follow through on the execution of plans
- Proven ability to develop and leverage relationships
- Strong critical thinking skills and judgment
- Strong customer service and written/verbal communication skills
- High level of proficiency with Microsoft Word, Excel, Power Point and Outlook; comfort learning new technology
- Values-Driven Leader: demonstrates deep commitment to Teach For America’s mission, core values, and our commitment to diversity and inclusiveness. Collaborative spirit and desire to partner closely with teammates. Reflective and proactively works to grow and improve.
Work Demands
- Ability to travel to in-person meetings in various U.S. cities 3-4 times/year.