Camp Administrator

Executive Assistant Duties:

• Provide high-quality administrative and clerical assistance.
• Schedule meetings, making travel arrangements and organizing daily calendars.
• Undertaking the tasks of receiving calls, take messages and routing correspondence
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Protect operations by keeping information confidential.
• Prepare reports by collecting and analyzing information.
• Secure information by completing database entry.
• Conduct data analysis as required.
• Respond promptly to managers’ queries
• Coordinate calls/meetings and support deliverables for Board of Trustees           

Schedule of Deliverables and Events:

• Support the Directors in assuring appropriate completion of deliverables to third parties or internal requirements
• Help manage Directors schedules by providing reminders before and on due dates and events
• Prepare all materials for Directors prior to events and travel

Fundraising Tasks:

• Support the data entry into the camp’s alumni and parent database
• Provide administrative support surrounding development such as the annual fund, events and general communications
• Together with counsel, establish campaign fundraising goals and metrics, analyze fundraising data to monitor project success, and recommend revisions to the fundraising plan, as needed, to meet goals.
• Run a wide-range of campaign reports to evaluate progress towards goals, track pledges, payments, and invoicing, and monitor campaign budget, as well as develop reports for the Board, Campaign Fundraising Steering Committee, Belknap’s leadership, and others as needed.
• Manage the campaign prospect list by developing targeted cultivation plans and solicitation strategies for a range of prospects, and providing support to school and volunteer leadership in advancing prospect and donor strategies.
• Manage campaign policies and practices, including but not limited to gift policies, donor acknowledgement, recognition and reporting.
• Maintain the campaign calendar, ensuring that it is coordinated with the Advancement and programmatic calendars.
• Recruit and manage campaign volunteers; schedule and support campaign committee meetings.
• Manage the campaign fundraising budget in concert with the Advancement Director.
• Ensure that data related to campaign prospects and donors is recorded and tracked in the database.
• Coordinate with other staff on gift accounting, gift acknowledgement, accurate record keeping, and timely financial reporting.

Other:

• Contributes to team effort by accomplishing related results as needed.
• Support Directors in managing staff morale through coordination of company events, food for office and employee programs
• Suggest more efficient ways to run the office and troubleshoot malfunctions
• Travel occasionally to plan ahead and or support meetings/events
• Support summertime program on weekends such as change days, community programming and off hour programs