Special Events Coordinator, AZ

 

 

Special Events Coordinator, AZ

Job Location

Tucson, AZ

General Summary

Plan, implement and provide oversight and support for the Southern Arizona Walk to End Alzheimer's and other Special Events ("Walk"), in keeping with the Chapter's vision, mission, and goals. This position requires significant collaboration with staff, volunteers, corporations, organizations and the community at-large to achieve goals. Volunteer coordination responsibilities include the recruitment, training and retention of volunteers for Walk.

Essential Job Functions

Major Duties:

Coordinate and conduct revenue generation activities for Southern Arizona Walk (Walk and other special events). Develop, monitor and maintain event budgets.  Identify prospective corporate sponsors and donors in collaboration with the Regional and Chapter Development Teams.  Build relationships and solicit potential sponsors and donors for support, in keeping with the Chapter's stewardship practices. Recruit fundraising teams, to include on-line strategies. Conduct cost benefit analyses and prepare timely reports. Coordinate event related acknowledgement process. Plan and oversee all logistical aspects of the Walk in alignment with Chapter and National best practices. Ensure all details leading up to, day of, and after the event are properly executed and communicated. Provide staff support to Southern Arizona Walk committees and volunteer leadership as assigned. Activities include preparing agendas, rosters, meeting announcements, minutes and other reports as requested.  Recruit event volunteers and provide volunteer training programs. Develop community contacts to recruit volunteer leadership on the Southern  Arizona Walk  planning committees and garner community support. Ensure Walk volunteer committees are recruited and trained, utilizing best practices, resulting in the attainment of income and participant goals. Work with the volunteer planning committee to organize outreach activities that promote the Alzheimer's Association mission and services, including community presentations and corporate engagement opportunities. Maintain relationships with key corporate sponsors year-round and insure involvement in all relevant Chapter activities and recognition opportunities. Ensure timely and efficient data entry process and donation processing related to Walk. Maintain an organizational climate that attracts, motivates, supports, and retains high quality volunteers.   Serve as a team leader for event-specific volunteer recruitment, orientation, tracking, and recognition activities. Other Duties: Ensure that National and Chapter policies, standards, and decisions are implemented and maintained related to Walk. Foster appropriate communication and positive relationships between the Chapter, staff, volunteers and the community. Serve as a member of the Chapter staff team, participating in the development of operational plans and coordinating with other members.  Other duties as needed and appropriately assigned.

Minimum Requirements

Bachelor's degree from an accredited university. 

A minimum of three years progressively responsible work history in non-profit event planning and volunteer management.  Proven record in revenue generation and goal attainment with respect to special events. Effective interpersonal communication skills and the ability to encourage teamwork. Ability to manage large numbers of volunteers at different levels of expertise with diplomacy. Multicultural sensitivity and ability to work effectively with diverse community members. Demonstrated effective written and oral communication skills.  Ability to develop concise plans and prepare accurate reports. Effective computer skills required. Strong organizational skills including logistical coordination. Ability to prioritize and manage multiple tasks.  Access to reliable vehicle, valid driver's license and proof of automobile insurance required Ability to work occasional evenings and weekends as required to meet community needs Ability to carry up to 25 lbs. of equipment & supplies



 

Responsible to:  Development Director, Desert Southwest Chapter. 



Status/ Hours:  Full-time, Exempt. Primary weekday office hours, with some required evening and weekend work.



Primary Work Site: Southern Arizona Office, Tucson, AZ. Position will require some travel via automobile and airplane. 

 

Interested applicants are encouraged to submit their resumes and salary expectations to:

Erin Krivanek, Development Director



Alzheimer's Association Desert Southwest Chapter



1028 East McDowell



Phoenix, AZ 85006



(P) 602-528-0545



(F) 602-528-0546



[email protected]

Send your resume and cover letter:

• by email: [email protected]
• by mail:
  Send resume to:
  Alzheimer's Association, Desert Southwest
  1028 East McDowell Road
  Phoenix, AZ 85006-2622
  

If apply ing by e-mail, please attach your resume and cover letter as Microsoft Word documents, or include both within the text of your e-mail message.

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.

 

Follow Up Info

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