Do you want to provide an environment for staff and volunteers that fosters teamwork, builds relationships, supports the development of quality programs, and facilitates good stewardship of branch resources? Would you like to ensure programming meets the various needs of our community and members?
As the Purchasing and Contracts Director you will be responsible for developing and administering a purchasing policy and annual goals and objectives designed to achieve credible stewardship of the Associations’ collective buying power. The Purchasing and Contract Director is also responsible to ensure consistent management of all proposals and contracts. This includes oversight of the contract management process, as well as the development of specific standards for creating, managing, tracking and negotiating Association contracts. Provides a quality experience to branch staff that focuses on YMCA core values: honesty, respect, responsibility, and caring.
The YMCA of Pierce and Kitsap County offers a competitive salary and benefits package as well as the opportunity to impact the lives of the people we serve. We strive to draw the most talented leaders to make an impact each day in Pierce and Kitsap Counties. We invite individuals who are motivated servant leaders to apply to be an active, inspiring part of the team.
As a full time employee, you will receive a medical/dental/vision benefits package, retirement savings plan, Employee Assistance Plan (EAP), life and long term disability benefits, Paid Time Off (PTO), Extended Leave Plan (ELP), and a family membership to the YMCA of Pierce and Kitsap Counties.
Centralized Purchasing:
- Research and evaluate purchasing needs Association-wide and recommend procurement methods and sources that best reflect the Association’s expectation of cost/quality, efficiency, commitment to encouraging diversity, and embodiment of the value of respect, responsibility, caring and honesty.
- Interact with branch staff regularly throughout the year to promote the Association purchasing program and encourage staff compliance through education about the program. Solicit feedback from staff on branch needs, the addition of new products, services, process improvements and vendors.
- Function as liaison among branches, Association offices, and appropriate suppliers/contractors in resolving problems related to contract disputes, accounts payable, asset accounting and supply/service contract management.
- Assure annual purchasing objectives are identified, updated and presented for executive management approval.
- Collaborate closely with those vendors/partners with tracking contract terms. Work with branches to determine satisfaction of those services.
- Administer request for proposals on any new services/contracts for the Association or at the branch level. Review RFP’s and make a selection based on predetermined criteria.
- Prepare management reports, including Association/branch purchasing summaries, performance reviews, and the Associations’ Purchasing Procedures Manual.
- Maintain, update, and disseminate the Association’s Approved Vendor Listing.
- Monitor and promote participation of minorities and women in the Association’s purchasing opportunities.
- Train staff on policies and proper procedures related to purchasing.
Contract Management:
- Oversee organizational contract development and management activities, and enforce association principles of integrity and compliance.
- Develop standards for contracts and review all new contracts to determine proper language around deliverables, payments, liability of YMCA and term lengths.
- Ensure contacts are properly entered into association databases, maintained, updated and reviewed.
- Work with Association Property Development and Facilities Director, Executive Director of Safety and Risk Management, and our Association’s legal council for proper review of more complex contracts and agreements, and to resolve discrepancies.
- Conduct contract strategy meetings to identify issues and requirements, facilitate discussions, and obtain senior leadership input on timelines and deliverables.
- Serve as the Associations primary contact during contract negotiations.
- Engage relevant leadership and stakeholders in decisions involving legal or regulatory requirements, contract standards and budget implications.
- Maintain deadlines on deliverables and communicate on an ongoing basis with staff and partners.
Fiscal Management:
- Provide leadership and expertise to assist branches with establishing purchasing budgets and goals, and ensure success toward association measurements.
- Monitor monthly branch financial reports to ensure purchasing targets are met or exceeded. Assist branches with developing plans to ensure success.
- In collaboration with branch leadership, develop purchasing plans to minimize expenses and achieve credible stewardship of the Associations’ collective buying power.
Financial Development and Philanthropy:
- Meet performance measurement through annual giving, major gifts, and/or endowment by telling the Y story and raising charitable dollars to fulfill our mission.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
- Regularly required to sit, stoop, and kneel.
- Must occasionally lift or move up to 40 pounds and occasionally lift or move a higher amount.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
QUALIFICATIONS:
- Minimum of ten years experience performing purchasing and contract management responsibilities within a major corporation, preferably within a non-profit organization and expenses exceeding $25M+;
- Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions.
- Strong written and verbal skills, and ability to convey complex information in a way other can readily follow.
- Ability to establish rapport and excellent communication with vendors, staff, and volunteers.
- Proficient computer systems skills and experience, preferably with Microsoft Office computer software products.
- Must have the ability to work under pressure in a fast-paced environment, set priorities to meet multiple deadlines and stakeholder needs, and work well with a variety of individuals.
- Must have a proven track record of successful negotiations.
- Positive attitude and previous experience with diverse populations.
- Complete online Child Abuse Prevention training on first day. Complete other online and in-person training as required.
Salary: $72,457.00