This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility by overseeing accounting functions such as general ledger/account maintenance, account reconciliation, data processing and reporting.
Areas of Responsibility:
Office Manager duties:
- Thinks, communicates and behaves as a cause-driven leader and role model for other staff and members when it comes to desired staff behaviors; promotes youth development, healthy living, and social responsibility in all job-related functions.
- Performs the accounts payable process by processing check requests, processing purchase orders for payment, printing checks, and filing documentation.
- Reconciles account balances on the general ledger and prepares back up documentation for assigned accounts.
- Prepares journal entries for month end and performs the monthly close out.
- Manages the corporate credit card program. Ensures timely review of credit card reports and audits reports for accuracy and substantiated receipts.
- Prepares analysis for special projects assigned.
- Supports the preparation of and oversees daily bank deposits and reconciles income with end of day reports; maintains accurate petty cash records; notifies CEO when irregularities are noted in reports/records.
- Assists CEO in communications with consulting board, leaders, members and community.
- Supports the coordination of the entry of all programs and services into Daxko Operations and Daxko Accounting, and any other software program used by program directors.
- Records donations and pledges for the annual campaign and other fundraising activities with the development department
- Records, tracks, and prepares financial reports for grants fulfillment.
- Child Care, Camps and Sports registration data entry and payments oversight:
- Oversees front desk staff for individual registrations for participation in child care, sports and camp programs, and ensures data and payments are correctly entered.
- Ensures front desk prepares weekly rosters of program participants for program directors.
- Reviews Daxko Operations portal daily to review swipes and payments.
- Maintains records of fees received, and other data related to programs for use in statistical reports.
- Prepares periodic summaries of child care/camp registration and payment information for review by administrative personnel.
- Other duties as assigned.
Office Manager duties:
- Prioritizes and manages the flow of daily administrative/office work including:
- Maintaining office equipment (i.e. copier, fax, postage machines; printers; computers) by communicating with service providers or IT department
- Oversees ordering and maintaining accurate inventory of office supplies
- Oversees the purchase order process (distributing, logging, preparing approval, sending to accounts payable) so that supplies are obtained and vendors are paid in a timely fashion
- May occasionally work at/help out at the front desk if needed.
- Other duties as assigned
Educational Background:
At least an associate’s degree in finance or accounting and 4 years of relevant work experience, or 7 years of relevant work experience.
Skills/Experience:
- Passionate belief in the Y’s cause of nurturing the potential of all youth, supporting healthy living for all people and finding ways to help and support our neighbors.
- Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
- Knowledge of word processing, spreadsheet and database programs. Computer literacy in Excel and 10 key operation skills required.
- Proven track record of developing authentic relationships with others.
- YMCA Team Leader certification; if not certified, must obtain certification within 24 months.
- Experience using accounting software.
- CPR, First Aid, AED and O2 certifications must be obtained within 90 days.
- Must be highly organized and have the ability to work with confidential matters.
Compensation/Benefits:
Salary: $45,800.00 - $51,000.00
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 4 2018
Active Until:
Feb 4 2018
Hiring Organization:
YMCA of the USA
industry:
Nonprofit