Executive Assistant

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YMCA of the USA
St. Louis, MO, USA
Full-time

The Gateway Region YMCA is seeking an energetic and motivated candidate for an Executive Assistant to multiple Executive Level Leaders.

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Assists the Senior Vice President of Human Resources (CHRO), Senior Vice President of Finance (CFO) and the Vice President of Child Care by providing secretarial and high-level administrative support involving the use of discretion and independent judgment.

Areas of Responsibility: 
  • Manages the assigned executive staff’s schedule as well as schedules for assigned executive staff. Makes travel arrangements as necessary and prepares expense reports.
  • Uses discretion and independent judgment in handling confidential and sensitive information in connection with the assigned executive staff’s responsibilities.
  • Fields all incoming calls to the assigned executive staff’s office.
  • Maintains highly confidential executive and Board files and correspondence.
  • Produces and maintains minutes for meetings.
  • Coordinates arrangements for meetings of various committees, task forces,
    public officials and groups.
  • Maintains computer databases for various reports, committees and mailings.
  • Coordinates annual schedules for the assigned executive staff and management meetings.
  • Maintains organizational chart(s).
  • Coordinates department business cards, stationery orders and office supplies for
    department needs.
  • Gathers data, compiles and prepares all national statistical and assigned strategic plan reports.
  • May supervise assigned staff.
  • Performs all other duties as assigned.
Educational Background: 
Bachelor's degree in social services, business or equivalent preferred.
Skills/Experience: 
  • Three or more years of related experience working as assistant to high-level executives or administrators, preferably in a nonprofit setting.
  • Proficient in all standard business software.
  • Knowledgeable about office processes and procedures.
  • Ability to work with integrity, discretion and a professional approach.
  • Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).

WORK ENVIRONMENT & PHYSICAL DEMANDS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
  • The employee frequently is required to sit and reach, and must be able to move around the work environment.
  • The employee must occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • The noise level in the work environment is usually moderate.
How to Apply: 

https://www.ymca.net/career-opportunities/details/40554

Job Function: 
Administrative Assistance / Clerical Work

Organization Info

YMCA of the USA

Overview
Headquarters: 
Chicago, IL, United States
Website: 
ymca.org
Annual Budget : 
$100-500M
Founded: 
1983
About Us
Areas of Focus: 
Community Service / Capacity Building / Volunteerism
Youth / Children
Recreation / Sports
Mission: 

The YMCA mission is: To put Christian principles into practice through programs that build healthy spirit, mind and body for all. YMCA of the USA (Y-USA) is the national resource office for the Y, one of the nation's leading nonprofits strengthening communities through youth development, healthy living and social responsibility. Across the U.S., 2,700 Ys engage 22 million men, women and children – of all ages, incomes and backgrounds – to nurture the potential of children and teens, improve the nation's health and well-being and provide opportunities to give back and support neighbors. Anchored in more than 10,000 communities, the Y has the longstanding relationships and physical presence needed not just to promise, but also to deliver, lasting personal and social change.

Programs: 
  1. YOUTH DEVELOPMENT: Nurturing the potential of children and teens
  2. HEALTHY LIVING: Improving the nation’s health and well-being
  3. SOCIAL RESPONSIBILITY: Giving back and providing support to neighbors

Listing Stats

Post Date: 
Oct 23 2019
Active Until: 
Nov 23 2019
Hiring Organization: 
YMCA of the USA
industry: 
Nonprofit